Accounts officer

Our client in Bambous is looking for an accounts officer

Our client in Bambous is looking for an accounts officer

Working days and hours

8:30 – 17:00

1. 1.       Daily & monthly Attendance/reports

• Daily Monitoring: Check each day if all site members have logged into the ZOHO system to ensure the team leader hasn’t overlooked anyone.
• Attendance Tracking: Update daily attendance for each site in an Excel sheet to provide total man-days for specific jobs at end of the project and to estimate department for macro planning.
• Subcontractor Verification: Daily update and verify the list and number of subcontractors against ZOHO entries
• For weekly or biweekly payment to subcontractors, the number of subcontractors should be provided to the accounts department to be included with the payment voucher.
• Leaves Balances: Update leave balances monthly after closure of payroll and share the information in the WhatsApp group.

1. 2.       Assist in the monthly Payroll process

• Sicorax Updates: After validating with ZOHO, update Sicorax with time in time out, sick leaves, local leaves and absences.
• Transport Claims Verification: Ensure that no transport claims are made by employees who use the company van and that their pickup point is within 3 kilometres of their home. Taxi fare refunds are not permitted.
• Time Record Checks: On a monthly basis, compare the time record sheet with the ZOHO system, addressing any discrepancies with the Team leader.
• Monthly Bus Ticket Request: Request bus tickets for reimbursement for site members each month, adhering to a “no ticket, no refund “policy.
• Overtime Team leaders: Compiled overtime claim by team leaders on their specific jobs
• Quickbook Update: Record the time each site member spends on a specific job in Quickbooks, linking it to the relevant job number.

1. 3.       Transport & GPS

• Daily Compilation: Collect information daily on employees traveling by the company van, as shared by drivers in the WhatsApp group.
• Monthly GPS Analysis: Retrieve and analysed GPS data monthly to track drivers ‘time on site and check for any personal use of the company van outside of work.
• Overtime Verification: Cross-check overtime claims made by drivers against GPS data.