Accounts Assistant

To be responsible for the processing of all creditors payment.

Accounting Duties

•           Processes all received suppliers invoice, makes appropriate posting of invoices on creditors ledger and files all invoices.

•           Prepares payment vouchers and cheques for creditors accompanied with cheque remittance to be submitted to the Accountant/Assistant Financial Controller for verification and approval.

•           Ensures that all cheques and related documents are sent to the Head Office for approval of payments.

•           Takes responsibility for the settlement of all expenses of the unit.

•           Takes responsibility for the handling of creditors’ queries.

•           Performs any other duties as may be assigned

Document Production

•           Prepares and updates the list of creditors with detailed invoices on a monthly basis and submits to the Accountant / Financial Controller for verification and approval.

•           Performs reconciliation of suppliers’ statement of account with purchase ledger to be submitted to the Accountant/ Financial Controller for verification.

•           Prepares and submit a list of all creditors to the Income Tax Department.

•           Prepares and review budget, revenue, expenses, payroll entries, invoices, etc., and advises Superiors accordingly.

•           Supervises the processing of financial data and reports to the Financial Controller and/or Financial Controller.

•           Prepares financial management reports, including financial planning and forecasting, and submits to Superiors for approval.

Audit Compliance

•           Assists internal and external Auditors by providing them with supporting documents to complete audits.

Internal/External Communication

•           Attends HODs meetings as and when requested.

•           Explains billing invoices and accounting policies to colleagues and clients, as requested.

•           Liaises with the Financial Controller for any major problems encountered by the Accounting section.

•           Respond to queries from the Financial Controller, HODs and the Head Office.

Other Cognate duties.