Accounting Officer

The Accounting Officer is responsible for the accounting of the group's subsidiary; Lartisien Events. You will be in charge of the full accounting process of events which are being organized worldwide.

Manage financial flows relating to events activity (disbursement):

• Monitor cash advances received by accounts / clients in anticipation of events

• Monitor disbursements incurred on behalf of clients (and their subsidiaries) with suppliers for each event

• Audit invoices submitted by suppliers in relation to actual customer consumption and manage invoicing errors

• Reconcile and update the list of disbursements incurred with the concierge software used by the operational teams during each event

• Prepare initial and final disbursement receipts and invoices for clients and subsidiaries at the end of the event

Ensure outstanding customer debts recovery at the end of the mission :

• Collect receivables from clients

• Ensure recovery of overpaid balances from event service providers

Manage service fees and commissions invoices:

• Preparation, issuing and accounting of the service fees invoiced to clients, and the commissions invoiced to event service providers

• Follow up of invoices to be issued with sales and operations teams

• Collection of those invoices, keeping a clear record of dunning actions on the company’s main tools

• Payment reconciliation on the Invoicing software. Recovery of payment discrepancies.

• Close follow-up of intercompany transactions

Prepare the documentation for the proper bookkeeping of the activity

• Ensure the reconciliation of payments to invoices, and bank reconciliation in terms of company bank accounts and credit card statements dedicated to the activity on a weekly basis.

• Monthly preparation of accounting documents and records of the activity for the work of the accountant (external)

• Archive documentation for each project

• Manage monthly closing of Lartisien Events to meet deadlines

• Optimize processes through tasks automatization and by implementing new tools

• Hand over accounting documents electronically: bank statements, supplier invoices...

Management of suppliers:

• Be in charge of the dematerialization of invoices on Spendesk

• Initiate transfers on banking platforms Initiate suppliers payments when becoming due

• ACCA qualified or other professional qualification in accounting or finance

• 3 or more years of accounting experience in an international company or accounting firm

• Ability to make proposals for the implementation of new tools/processes

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Interpersonal and communication skills

• Good team spirit and excellent analytical skills

• Excellent time management skills

• Spoken languages : French and English