Admin & Accounts Officer

Key Responsibilities

· Process customer onboarding, including Credit Application Forms and supporting documents.

· Create and maintain customer accounts in the accounting system.

· Prepare and send Statements of Account (SOA) on a timely basis.

· Follow up with customers to ensure timely collection of outstanding balances.

· Record and allocate customer payments accurately.

· Monitor debtor ageing and report overdue accounts.

· Verify and record supplier invoices in the accounting system.

· Reconcile supplier statements and resolve discrepancies.

· Prepare supplier payments in accordance with agreed payment terms.

· Ensure suppliers are paid on time.

· Respond to supplier queries regarding invoices and payments.

· Maintain accurate supplier records.

· Ensure all receipts and deliveries of goods are properly recorded and supported by the relevant documentation.

· Prepare and process Goods Received Notes (GRNs), Delivery Notes and other inventory documents.

· Ensure all stock movements are accurately recorded in the accounting system.

· Perform regular stock counts and reconcile physical stock with system records.

· Investigate and report stock discrepancies.

· Maintain accurate inventory records.

· Assist in delivery of inventory items

· Record accounting transactions accurately and on time.

· Perform bank, customer and supplier reconciliations.

· Maintain complete accounting records and supporting documents.

· Assist with month-end and year-end closing activities.

· Ensure compliance with company policies and accounting procedures.

· Prepare weekly Debtors Reports, Suppliers Reports, Stock Reports, Sales Reports.

· Assist in the preparation of management reports as required.

· Prepare VAT computations and VAT Returns.

· Prepare TDS computations and TDS Returns.

· Assist with Corporate Tax schedules.

· Ensure statutory returns are submitted on time

· Maintain proper filing of finance documents.

· Support internal and external audits.

· Review petty cash and perform periodic cash counts.

· Ensure compliance with internal controls and company procedures.

· Perform general finance and administrative duties as assigned.

· Assist in delivery of inventory items

Qualification

· Minimum ACCA Level 1 and currently pursuing ACCA Level 2.

· Minimum 2- 3 years' experience in a similar role.

· Experience in a retail environment will be an advantage