Key Responsibilities

1. Payroll Administration

• Manage and coordinate the monthly payroll process.
• Collect, verify and process all payroll information within the required deadlines.
• Verify attendance, working hours, overtime, public holidays, allowances, absences and leave.
• Ensure payroll inputs are accurate and supported by the appropriate documentation and approvals.
• Process salaries, allowances, deductions and other payroll-related payments.
• Prepare and issue payslips.
• Verify payroll calculations and investigate any discrepancies.
• Prepare payroll reconciliations, reports and other payroll-related information.
• Ensure statutory deductions, contributions and payroll submissions are accurately processed.
• Liaise with Finance regarding payroll processing, payments and reconciliations and assist in budget preparation.
• Respond to employee payroll queries and resolve discrepancies promptly.
• Maintain accurate payroll records and supporting documentation.
• Maintain the highest level of confidentiality regarding salaries, payroll and employee information.

2. HR Administration

• Support the Director of Human Resources in the day-to-day activities of the HR Department.
• Maintain accurate and up-to-date employee files and HR records.
• Prepare employment contracts, letters, certificates and other HR documentation.
• Maintain and update employee information in the HR and payroll systems.
• Follow up on probation periods, contract renewals, confirmations and employee movements.
• Assist in preparing HR reports, statistics and Management information.
• Ensure proper filing and maintenance of HR documentation.

3. Recruitment & Onboarding

• Participate actively in the recruitment and selection process.
• Assist with advertising vacancies and sourcing suitable candidates.
• Screen applications and assist with interview coordination.
• Communicate with candidates throughout the recruitment process.
• Prepare the necessary documentation for new employees.
• Assist with induction and onboarding.
• Ensure that new employees provide all required documents and are correctly registered in the HR and payroll systems.
• Assist with other recruitment initiatives and projects as required.

4. Employee Welfare & Engagement

• Assist with employee welfare activities and initiatives.
• Support employee engagement programmes and staff activities.
• Assist employees with general HR-related queries and concerns.
• Contribute to initiatives aimed at improving the employee experience and workplace environment.
• Support the HR Department in maintaining positive relationships with employees.

5. Employee Relations

• Assist with attendance, leave, absence and other employee-related matters.
• Support the HR Director with employee relations matters where required.
• Assist with the preparation and administration of HR correspondence and documentation.
• Ensure that employee matters are handled professionally, fairly and confidentially.
• Promote good communication and positive working relationships within the organisation.

6. HR Development & Other Responsibilities

• Participate in various HR projects and departmental activities.
• Provide support across different areas of Human Resources according to operational requirements.
• Be willing to undertake a variety of HR responsibilities beyond payroll.
• Develop knowledge and competencies in different areas of the HR function.
• Work closely with the HR team and other departments to support the operational requirements of the hotel.
• Perform any other reasonable HR-related duties assigned by the Director of Human Resources.

Compliance

• Ensure payroll and HR administration are carried out in accordance with applicable Mauritian employment legislation, company policies and procedures.
• Maintain appropriate records for statutory, internal and external audit requirements.
• Assist in preparing information required by Management, auditors and relevant authorities.
• Ensure strict confidentiality and proper handling of personal, HR and payroll information.

Minimum Requirements

• Qualification in Human Resources, Management, Payroll, Accounting or a related field.
• Previous experience in Human Resources and/or payroll administration.
• Experience with Sicorax and Vipertec would be a definite advantage.
• Good understanding of payroll processes, attendance and working-time administration.
• Knowledge of Mauritian employment legislation and statutory payroll requirements would be an advantage.
• Good computer skills, particularly Microsoft Excel and HR/payroll systems.
• Strong numerical ability and attention to detail.
• Good organisational and time-management skills.
• Ability to work accurately and meet strict payroll deadlines.
• Good communication and interpersonal skills.
• High level of integrity, discretion and confidentiality.
• Flexible, proactive and willing to learn.
• Ability to handle several responsibilities and priorities simultaneously.
• Previous experience within the hospitality industry would be an advantage.

Key Competencies

Accuracy | Confidentiality | Integrity | Accountability | Organisation | Attention to Detail | Communication | Teamwork | Adaptability | Initiative | Time Management | Willingness to Learn