Our client, a well-established company based in Plaine Lauzun, is currently looking for an Administrative Support Officer to join their team. The ideal candidate will provide administrative and operational support to ensure the smooth running of daily office activities.

Key Responsibilities:

• Welcome, filter and guide visitors entering the office in a professional and courteous manner.
• Prepare courier documents for posting and dispatching.
• Manage incoming and outgoing communications, including fax, telephone calls, emails, and other communication channels.
• Maintain and update FOREX records in the system.
• Maintain accurate attendance and leave records in compliance with the Workers’ Rights Act (WRA) 2019.
• Manage office supplies, including groceries and stationery stock for the Group.
• Provide administrative support to employees working from home, including scanning, filing documents, and assisting with other related requests.
• Follow up on maintenance and repairs of communication equipment.
• Assist the Procurement team with:
  • Obtaining quotations and monitoring purchases until delivery.
  • Updating import-related information in the system.
• Support the Sales team by handling initial client inquiries and providing basic information regarding products, services, and pricing when required.
• Prepare invoices and assist with related administrative tasks.
• Maintain and update databases to ensure information remains accurate and up to date.

• Previous experience in administration, office support, or a similar role.
• Strong communication and interpersonal skills.
• Good organisational skills with attention to detail.
• Ability to multitask and manage priorities effectively.
• Proficiency in MS Office and administrative systems.
• Professional attitude with good customer service skills.