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Disbursement Account Assistant
Not DisclosedHR / Recruiting
- Port Louis
- Not disclosed
- Posted Jun 24, 2026
- Closing 24/07/2026
- Accounting / Auditing / Tax Services / Finance
- Disbursement Assistant
- Finance Assistant
- Junior Accountant
- Financial Assistant
Job Description
One of our client which is based in port-louis, is actually looking for a disbursement Account Assistant.
Working Hours:
Working Hours:
Monday - Friday: 8:30 AM - 5:00 PM
Saturday: 8:30 AM - 12:00 pm (2 weeks/4)
Main purpose of job:
Saturday: 8:30 AM - 12:00 pm (2 weeks/4)
Main purpose of job:
- Manage & coordinate the book keeping of the location business streams
- Coordinate with operations and liaise with service center for AP/AR process
- Manage administrative tasks
Key Accountabilities:
RECEIVABLES:
- Debt collection- preparing daily statement of accounts & relaying them to the respective clients for payment action for all debtors
- Ensure that invoices are delivered in time to customers and payments are secured within the approved credit limit term
- Ensuring job invoices are raised correctly as per the approved Tariff/ estimates and ensure services are correctly entered the operational system
- Providing debtors' information to the line managers for their management reporting
- Maintaining mandatory filing records for every accounting transaction made by the company
- Allocation of receipts or advance funds in financials after settlement
PAYABLES:
- Prepare final disbursement account for all port calls after vessel sails and liaise with service center team to post the relevant invoices.
- Ensure all invoices received are posted in the financial and operation systems
- Invoices posted are given to relevant dept head for checking/approval
- Intercompany accounts are kept to order
- All open voyages are regularly checked to ensure any pending debits are cleared
- All debtors and creditors are regularly checked to ensure transactions are allocated if need be and any balance is correctly reflected in the books
- Assist operations with system as and when required and raise IT tickets when needed
- Monthly vat reconciliation is carried out to ensure discrepancies if any are cleared and counter check VAT entries for each transactions on the financial systems
- Statement received from suppliers are reconcilied with ISS books
- Monitoring & processing supplier payments, ensuring timely posting of supplier invoices received and preparing monthly payment reconciliations.
- AP management-perform dow jones and make sure every vendor onboarded have their KYC documents.
ADMINISTRATIVE DUTIES:
- Follow up of insurance & licenses & bank guarantee renewal
- Promoting the group and the services offered