Travel Agent / Project Coordinator - F/H/X

In connection with the production team, as well as all stakeholders of the commercial team, the Travel Agent & Project Coordinator participates in, designs, and implements corporate events for external and internal clients.

Mantu is recruiting for REVIBE EVENTS !

Revibe Events, the event management agency that will bring magic to your gatherings. For Revibe, every corporate event is unique, aiming to (re)create business relationships that beat to the rhythm of inspiring moments. We organize high-class events, whether in-person, digital, or hybrid, which, although ephemeral by definition, will resonate for a long time.

The Travel Agent & Project Coordinator will need to imagine creative concepts and ensure the smooth execution and quality of the events through various tasks within their competencies.

Missions – Travel Agent

• Manage Relationships: Handle commercial relations with airlines and SNCF.
• Oversee Reservations: Manage hotel and ticketing reservations within budget via TravelApp.
• Develop Transport Plans: Create customized transport plans based on client specifications.
• Handle Group Requests: Manage and follow up on group requests from companies.
• Track Ticketing and Visas: Monitor ticketing files and manage visa requests.
• Ensure Compliance: Adhere to legal and regulatory requirements.
• Collaborate on Projects: Track project progress with team members using Toms Planner.
• Provide Budget Updates: Update clients on budget changes and cancellations.

Missions – Project Coordinator – "Reco" Period

• Project Launch: Prepare and participate in launch meetings.
• Communication: Maintain constructive communication with team members.
• Follow-up: Participate in follow-up meetings.
• Research: Research services, suppliers, and new concepts.
• Supplier Management: Design specifications, send requests, and track offers.
• Offer Analysis: Analyze and report supplier offers.
• Program and Budget: Construct programs and build competitive budgets.
• Presentation: Create and co-prepare client presentations.
• Competitive Positioning: Ensure quality, price, and accuracy.
• Database Maintenance: Update supplier and presentation database.

Project Coordinator – "Project" Period

• Task Management: Update daily task list for event logistics.
• Supplier Tracking: Maintain communication on project progress.
• Supplier Relationships: Manage supplier relationships conceptually, logistically, and administratively.
• Client Relationships: Manage client relationships with weekly reporting.
• Deadline Management: Meet supplier deadlines and follow up on payments.
• Offer Adjustments: Adjust supplier offers and report to the Project Pole Manager.
• Event Schedule: Draft the event schedule and related communication materials.
• Budget Management: Respect and optimize budgets.
• Scouting: Organize and ensure on-site scouting.
• Project Support: Support project accompaniment and meet event closure deadlines.
• Client Feedback: Track and implement solutions based on client feedback.
• Database Maintenance: Update supplier and presentation database.

General Missions:

• Ensuring the confidentiality and proper use of sensitive data

Profile Requirement:

Experience:

• Minimum of 3-5 years of experience in travel coordination and event management, or a related field.
• Experience in working with travel booking systems, particularly Amadeus.

Skills:

• Strong project coordination, organization, and management skills.
• Excellent communication and interpersonal skills.
• Proficiency in using event management software and tools (e.g., Toms Planner).
• Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
• Creative thinking and problem-solving abilities.
• Strong negotiation skills and experience in managing supplier relationships.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Fluency in French and English; additional languages are a plus.

Revibe is proud to be an equal opportunity employer. We are dedicated to promoting diversity within our staff and creating an inclusive work environment. To this end, we invite applications from all qualified applicants, regardless of gender, sexual orientation, race, ethnic origin, beliefs, age, marital status, disability, or other characteristics.