Trainee Admin (Temporary Contract)

Trainee Admin (Temporary Contract)

Histia Services Ltd, situated at Sottise Road, Grand Baie is currently looking for a Trainee Admin on a temporary contract of 3 months. 

Duties and Responsibilities

• Provide administrative support to the Admin Officer of Maintenance Department.
• Assist in preparation of quotations by gathering information related to required items, quality, price, etc.
• Contact suppliers, provide item listing, and request for information to be provided in a reasonable time frame.
• Ensure all paperwork and supporting documents are prepared, verified prior for sharing and communicating either internally or externally.
• Assist in updating ‘tableau de facturation’ for the department.
• Liaise with Maintenance Supervisor for briefing of daily activities and intervention and update relevant dashboard.
• Conduct filling, scanning, emailing tasks as and when required or instructed.
• Maintain good professionalism when interacting with suppliers, service providers and internal department.
• Ensure email and other communication standards are complied with as per email policy and e-communication policy.
• Assist Maintenance technician for daily admin tasks.
• Assist General Manager as and when instructed.
• Assist other internal department as and when required.
• Any other cognate duties related to post.

 Requirements

• HSC or relevant qualifications in Admin or Secretarial duties.
• Minimum 1 – 3 years’ experience in an Admin or Clerical role.
• IT Proficient with good command of word and excel.
• Good communication skills – English and French.
• Punctual and professional in approach.
• Good time management skills.
• Excellent attention to details.
• Possess a clean certificate of character.