Scanning Officer

At We Simply File Ltd, we transform paper into digital archives that empower businesses. As a Scanning Officer, you'll play a key role in scanning and preserving documents for ur clients.

Key Responsibilities

• Execute high-quality scanning of documents, ensuring each file is properly categorized, labeled, and stored within our Document Management System (DMS) for efficient retrieval.
• Maintain clarity, resolution, and accessibility standards for each scanned document, supporting our commitment to reliability in digital transformation.
• Collaborate with IT to address any scanning equipment issues and work with the operations team to maintain smooth document processing from intake to archiving.
• Organize and prepare documents for retrieval, storage, and timely destruction, ensuring clients’ files are always accessible when needed.
• Follow Standard Operating Procedures (SOPs) and contribute ideas for continuous process improvements.
• Conduct quality checks and audits of digital files, reinforcing data accuracy, integrity, and compliance with data protection regulations.
• Keep a safe and organized workspace, managing scanning supplies and maintaining equipment in top condition for uninterrupted service.

Required Qualifications

Education:

• High school diploma or equivalent. Training or coursework in records management, data entry, or office administration is a plus.

Experience:

• Experience in a scanning, data entry, or administrative role is beneficial but not required. We’re looking for individuals with a passion for precision and organization.

Technical Skills:

• Basic knowledge of document scanning equipment and software is helpful.
• Proficiency in Microsoft Office (Word, Excel) is advantageous.

Core Competencies

• Attention to Detail: You’re passionate about accuracy and meticulous in your work, understanding the value of information and precision in our digital world.
• Time Management: You can handle multiple tasks efficiently and meet targets, helping us stay on schedule and deliver excellence to our clients.
• Reliability: Dependable, proactive, and ready to make a difference every day.
• Team Collaboration: You enjoy working with others and thrive in an environment of shared goals and collective success.
• Adaptability: You’re flexible and enthusiastic, ready to grow with us as we continue our mission to set the standard in digital transformation.

Working Conditions

• Primarily office-based with hands-on work handling documents and scanning equipment.
• Periodic lifting of boxes (up to 15 kg) and extended periods at the scanner during peak times.