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Personal Assistant to Hotel Manager

Black River
Negotiable
Permanent
Added 13/12/2024
Closing 12/01/2025
Sarah Maloupe

Works closely with the Hotel Manager to provide administrative support and helps him / her to make the best use of his / her time by dealing with secretarial, clerical and administrative tasks and follow up relevant issues with Head of Departments

1	Take part in training and implement accordingly
2	Play an active role in the team
3	Keep his superior informed about all unusual matters concerning any plans affecting his/her area
4	Meet and greets visitors at all levels of seniority
5	Ensure high level of quality services are delivered at all times
6	Establish and maintain effective employee relations
7	Prepare requisitions of non-stock items (office amenities….)
8	Compile KPIs report for all HODs as and when necessary
9	Prepare gift voucher and stock request (stationeries) on WinHms system
10	Prepare requisitions of non stock items (office amenities….) as and when necessary
11	Draft, prepare and process a variety of documents, including letters, presentations, minutes of meetings and statistical reports
12	Proactively filter, respond to and follow through on all queries and calls as well as open, sort and distribute emails as/when required
13	Forward GSQ to relevant department and does follow up accordingly
14	Proactively schedule and manage the HM’s agenda
15	Devise and maintain office systems, including data management, accurate and confidential filing, etc…
16	Screening telephone calls, enquiries and requests and handling them when appropriate
17	Arrange travel and accommodation of managers whenever necessary
18	Organize and attending meetings and ensuring the manager is well prepared for meetings
19	Provide general assistance during presentations
20	Input duty Roster for HODs on system and update if necessary
21	Organize and storing paperwork, documents and computer based information
22	Attend and monitor requests for offers/sponsorships of hotel
23	Coordinate events, prepare invitations, follow up and liaise with Security for access purposes as and when required
24	Comply with all the sustainability commitments and practices implemented within business units
25	Notify the Sustainable Development Department of any matters that may pose any impact to the environment and society

Veranda Tamarin Hotel

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Tamarin Bay, Royal Road, Tamarin, Mauritius, Tamarin, Mauritius

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Personal Assistant to Hotel Manager

Veranda Tamarin Hotel

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