Due to Internal Promotion, we are recruiting a PA who will perform timely, accurate and professional administrative and secretarial functions for the General Manager
Duties and Responsibilities:
•Provide secretarial and administrative support to the General Manager
• Manage and coordinate the General Manager’s daily schedule and appointments to ensure enhanced effectiveness and efficiency
•Take minutes of meetings and compile Management reports as and when requested by the General Manager
•Identify, rectify or report office equipment malfunctions
•Assist in the preparation of budget, forecast, and coordinate with the finance department for budgeting requirements.
•Administer all mail going in and out of the General Manager’s office
•Keep and maintain an accurate record of papers and electronic correspondence on behalf of the GM
•Filter general information, queries, phone calls and invitations to the General Manager by redirecting or taking forward
•Schedule on behalf of the General Manager, meetings between him and his direct reports and other internal and external contacts (venue, agenda and minutes)
•Prepare memos, letters, vouchers, presentation material, spreadsheets amongst others as required in a timely manner
•Attend meetings with GM as requested, take minutes of meetings and keep proper filing of minutes and follow up with the GM to ensure deadlines are adhered to
•Assist GM in planning and implementing projects towards achieving goals and missions of the company
•Conduct any other duties or projects assigned by General Manager
Profile
•Diploma or Bachelor Degree in Management/Hospitality or equivalent
•Excellent communication skills , both verbal and written
•Outstanding organizational, time management and planning skills
•Very high standards of accuracy, presentation and attention to detail
•Handling of confidential information with complete discretion
•Effectively manage multiple demands and tasks
•Proficiency in computer skills, Microsoft Office (Windows, Outlook and excel) with ability to learn new applications as required
•Customer care oriented
•Excellent secretarial skills
•Strong interpersonal skills and sound judgement
Excellent working knowledge of Hotel operations