Personal Assistant to GM

To provide an efficient and responsive secretarial, administrative, organisational, and logistical service to the General Manager.

• Opens incoming mail, dates stamps and distributes accordingly. Sends outgoing mail, both interoffice and outside of the hotel. Routes mail, faxes and other printed matters

• Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner.

• Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate.

• Prepares and types correspondence and fairly complex numerical/financial reports, as directed. Prepares correspondence on behalf of management. Duplicates, copies and distributes and mails materials for the department/office.

• Maintenance of filing system in accordance with the Record Retention policy.

• Preparation of special reports or projects, as requested.

• Attend all required meetings

• Knowledge of and compliance with all Emergency procedures. Reports unsafe conditions, as appropriate.

• Maintain a professional and friendly relationship with other departments, team members and guests.
• Other duties as assigned by management