Personal Assistant to Chairman

Westzane Mauritius Holding seeks a proactive Personal Assistant to support the Chairman. Duties include managing schedules, travel, confidential info, and liaising with stakeholders. Strong communication, organization, and problem-solving skills are key ensuring smooth executive operations.

Responsibilities:

• Manage the Chairman’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and messages, ensuring timely follow-ups.
• Prepare and proofread internal and external communications, including reports, presentations, and documents for meetings.
• Coordinate logistics for board meetings, shareholder events, and key business functions.
• Organize and manage the Chairman’s travel, including booking flights, accommodations, and ground transportation.
• Ensure the Chairman is prepared for meetings by gathering necessary materials and providing background information.
• Maintain confidentiality of sensitive information and assist with matters requiring discretion.
• Act as a liaison between the Chairman and senior management, clients, and other stakeholders.
• Assist with special projects, research, and data compilation as needed by the Chairman.
• Ensure smooth day-to-day operations by managing administrative tasks such as expense reports, document filing, and organizing materials.
• Take proactive steps to anticipate the needs of the Chairman and ensure all logistics and details are addressed efficiently.
• Provide occasional personal assistance to the Chairman, including organizing personal appointments or errands.

Requirements:

• Education: High school diploma or equivalent (Bachelor’s degree preferred).
• Experience: 3+ years of experience as a Personal Assistant or in a similar executive support role, preferably within a corporate or financial services environment.
• Office Productivity Tools: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Communication Skills: Excellent verbal and written communication skills with the ability to interact effectively with the Chairman, senior management, and external stakeholders.
• Organizational Skills: Exceptional organizational and time management skills, with the ability to handle multiple tasks and competing priorities efficiently.
• Confidentiality: Ability to manage sensitive and confidential information with discretion and professionalism.
• Attention to Detail: High attention to detail when preparing reports, correspondence, and documents.
• Customer Service Orientation: Professional and approachable demeanour, with the ability to interact with clients and team members at all levels.
• Adaptability & Initiative: Proactive, self-starter with the ability to anticipate needs, adapt to shifting priorities, and stay ahead in a dynamic, fast-paced environment.
• Problem Solving: Strong problem-solving skills with the ability to handle challenges and find effective solutions independently.