PERSONAL ASSISTANT TO THE GENERAL MANAGER (SPEEDFREIGHT LTD)

ABC Shipping & Logistics, a strategic cluster of the ABC Group, is looking for motivated and passionate professionals to join its team.

ABC SHIPPING & LOGISTICS

ABC Shipping & Logistics, a strategic cluster of the ABC Group, is looking for motivated and passionate professionals to join its team.

PERSONAL ASSISTANT TO THE GENERAL MANAGER

Main Duties and Responsibilities

-    Maintain and update the General Manager agenda and assist in planning appointments, board         meetings, conferences etc.

-    Attend required meetings, draft minutes and circulate to all concerned parties

-    Attend to incoming calls and redirect them where appropriate

-    Handle and prioritize all outgoing or incoming correspondences

-    Make travel arrangements for the General Manager & other Senior Managers

-    Handle confidential documents ensuring that they remain secure

-    Provide assistance in book-keeping

-    Monitor office supplies and negotiate terms with suppliers

-    Maintain electronic and paper records ensuring information is organized and easily accessible

-    Conduct research and prepare presentations or reports as assigned

-    Perform these and other cognate duties

Qualifications, Skills and Experience

-  Diploma or equivalent in business administration or relative field

-  Proven experience as Personal Assistant or similar administrative role

-  Proficient in MS Office

-   In depth knowledge of office management

-   Excellent organizational and time-management skills

-   Outstanding communication skills

-   Integrity and confidentiality

-   Detail oriented

-   Adhere to deadlines