As an Office Coordinator/Data Analyst, you will be integral to maintaining smooth office operations, supporting HR functions, and assisting with data analytics.

This role involves multitasking across administrative duties, event coordination, data management, and compliance to create a productive work environment.

What you’ll do

Administrative Support

• Manage office communication channels (calls, emails).
• Organize appointments, meetings, and calendars for staff.
• Oversee document management and filing systems, both digital and physical.
• Ensure office supplies are stocked for uninterrupted operations.

Office Operations

• Maintain office eqauipment and coordinate repairs as necessary.
• Ensure office cleanliness and facilitate a professional environment.
• Handle vendor relationships for maintenance, cleaning, and supplies.

HR Assistance

• Facilitate onboarding by preparing materials and assisting with orientations.
• Oversee the Leave Management System and assist with employee queries.
• Conduct workshops on company values and professional etiquette.

Event Coordination

• Plan and manage internal events (meetings, CSR events, team bonding activities).
• Coordinate logistics for external company events, workshops, and conferences.

Communication Hub

• Serve as the main contact for internal queries and updates.
• Manage external communications with clients, vendors, and partners.

Data Entry and Reporting

• Accurately enter data, maintain databases, and generate reports for management.

Health & Safety Compliance

• Ensure the office complies with health and safety standards and manage first aid supplies.

Project and Logistical Support

• Assist in special projects, tracking deadlines, organizing materials, and supporting team needs.

Financial Administration

• Handle basic accounting tasks, such as invoicing and expense reimbursements.

Data Analytics

• Map collateral data from CLO reports to standardized loan instruments using a specialized application.
• Conduct quality assurance checks, review legal documents for relevant data, and resolve data errors.
• Collaborate with the development team and the client’s pricing team to enhance data processes.

Requirements

• Degree/diploma in business administration or a related field.
• Strong knowledge of MS Office suite.
• At least 1 year of relevant experience, ideally in an office coordination or administrative role.
• Familiarity with basic bookkeeping and office management systems is beneficial.

Benefits 

• Working
  • Fully remote working / or from the office
  • Flexible working hours
  • High-spec Dell laptop
  • Money towards a keyboard of your choice, that is yours to keep
• Insurance - fully paid on top of, not out of your salary
  • Medical Aid
  • Life Insurance
• Learning
  • Learning Budget - Books or Courses - you choose how to use it
• Culture
  • Employee-first culture that encourages work/life balance
  • Everyone has a voice, regardless of title
  • Psychological safety
  • Annual company outings
• Leave
  • 22 days annual leave
  • Paid Maternity, Paternity, Study & Moving leave
• Long-Term Loyalty Benefits
  • 2 years - monthly budget towards a cell phone contract OR petrol card
  • 5 years - 3 additional days annual leave
  • 7 years - A family weekend away
  • 10 years - 3 month paid sabbatical

Interested?

Apply on our website - https://structureit.bamboohr.com/careers/126