Head of Private Office

Your designation at the Company shall be Personal Assistant and your reporting line shall be the Chief Executive Officer (“Reporting Line”).

1. Direct assistance and servicing of any requirements of the CEO.
2. Secretarial support for the Directors, undertake general word processing and excel work.
3. Prepare PowerPoint and other forms of presentations for internal and external attendees.
4. Handling communication on behalf of the CEO including daily maintenance of digital diary, arranging/accepting meetings and telephone calls.
5. Maintain and manages diaries and meeting commitments.
6. Types meeting minutYour designation at the Company shall be Personal Assistant and your reporting line shall be the Chief Executive Officer (“Reporting Line”).es as required: i.e fortnightly marketing minutes, monthly management minutes, Executive minutes.
7. Transcribe dictation.
8. Manage aspect of team meetings including venue set up, diary notices, documentation and materials.
9. Updates and prints marketing documents, design covers etc.
10. Updates web sites as required.
11. Mail merges as required.
12. Scanning of documents as required.
13. Ordering catering.
14. Organise printing for office stationery and business cards.
15. Organise and co-ordinate corporate travel and accommodation arrangements.
16. Review and attend to emails.
17. Exchange and obtain information for senior management and external clients and suppliers.
18. Maintain appropriate levels of office supplies, stationary, office equipment including printers and photocopiers and monitors maintenance issues.
19. Function coordination. Arrange catering, lighting, security, invitations, RSVP's etc.
20. Opening of all incoming letters & recording of same and distribution as per portfolio.

Required Skills and Qualifications:
• University degree in Business Administration/MBA 
• Minimum 3-5 years of work experience in similar position in management company.
• Available to work odd hours