HR & Expatriate Coordinator

The HR and Expatriate Coordinator supports the HR department in managing the recruitment, onboarding, and daily HR operations, with a specific focus on expatriate employee services. This role coordinates application of work permit and provides ongoing support to expatriates throughout their stay.

Duties & Responsibilities

•  Assisting with the recruitment and onboarding of new employees;
• Manage day-to-day HR operations, including payroll, benefits administration, and employee data management;
• Produce timely and accurate reports, including but not limited to, Overtime, Absences, Staff costs, Staff attrition and movement;
• Be actively visible on all sites where the company is operating its services to be aware of employees’ involvement, monitoring and assist in matters of concern;
• Perform duties such as job descriptions, job posting and promotion and hiring analytics;
• Create, implement and manage onboarding plans;
• Plan and implement training programs;
• Follow up on attendance and absences and ensure reports are produced in a timely and efficient manner thereby allowing Management to take informed decisions and timely actions;
• Assist in performance management and employee evaluation;
• Maintaining employee records and paperwork and processing confidential information;
• Ensure that the company is compliant with existing employment laws and regulations;

EXPATRIATES MANAGEMENT

• Maintain all records pertaining to the expatriates;
• Liaise with the expats on a regular basis to be constantly aware of anything happening at the dormitories or on site;
• Oversee and manage all HR related issues pertaining to Expatriate employees;
• Apply discipline as relevant to the detected issues;

DORMITORIES

• Ensure that new dormitories are properly identified and that the needful is done to obtain all relevant clearances from Sanitary Office, Fire Services and Lodging/Accommodation Permit Unit or any other statutory body.
• Ensure that weekly visits are carried out at existing dormitories to make sure that the premises are kept clean and that any issue at all levels is taken up in time (Water, electricity, structure, sanitary, wastes, etc…). Liaise with the relevant service providers accordingly.
• Keep records of all visits for follow-up and recording purposes.
• Monitor and eventually organize all payments on time for utility bills and rental.

 Proficiency

• Good understanding of labor laws
• Proficient in MS Office
• Outstanding organizational and time-management skills
• Excellent communication and interpersonal skills
• Problem-solver
• Good decision-making skills
• Strong ethical organizational and time-management skills

 Requirements:

• Bachelor’s degree in human resources, Business Administration, or related field.
• Proven work experience as an HR Officer/Coordinator.
• In-depth knowledge of labour laws, Remuneration Orders and HR best practices.
• Demonstrated ability to build and maintain strong working relationships across all levels of an organization.
• Exposure to expatriate operations including dormitories management and recruitment of expatriate.
• Knowledge of legal requirements and processes pertaining to work permit, lodging accommodation.
• Fluent in both English and French (written and oral) and Hindi