HR Clerk

To support the Human Resources department in carrying out administrative tasks related to the employee lifecycle – from recruitment to offboarding – ensuring compliance with internal procedures and employment legislation.

Key Responsibilities (What you will do):

• Maintain Employee Records:
• Create, update and archive personnel files (both physical and digital).
• Ensure all employee records are up-to-date and legally compliant.
• Recruitment & Onboarding:
• Schedule interviews and send out interview confirmations.
• Prepare offer letters and employment contracts.
• Support new starter onboarding by collecting necessary documents and organising induction sessions.
• Leave & Attendance Tracking:
• Monitor and log absences, sick leaves, annual leaves and other time-off requests.
• Follow up with employees and managers for documentation when required.
• HR Correspondence & Documentation:
• Draft letters such as employment confirmations, warnings, contract amendments, etc.
• Handle internal communication related to HR matters (policies, reminders, deadlines).
• Payroll Support:
• Collect and check monthly inputs (e.g. overtime, absences, allowances).
• Liaise with the payroll team to ensure accurate and timely processing.

• Employee Support:
• Act as a point of contact for general HR-related queries.
• Provide administrative support in disciplinary or grievance procedures.
• Compliance & Policies:
• Ensure all HR activities comply with internal policies and employment laws.
• Help with audits by providing requested records and information.

Key Skills & Competencies (How you’ll do it):

• Strong attention to detail and a high level of accuracy.
• Ability to handle confidential information with discretion.
• Good organisational and time management skills.
• Proactive attitude and ability to work independently or as part of a team.
• Clear written and verbal communication.
• Professional, approachable, and service-oriented.

Qualifications & Experience (What you bring):

• A diploma or certificate in Human Resource Management, Administration or related field.
• Previous experience in an administrative or HR support role preferred.
• Proficiency in Microsoft Office Suite (especially Word and Excel).

Why this role matters:

The HR Clerk plays a vital role in ensuring smooth day-to-day operations within the HR department. By handling the administrative foundations of HR processes, this role supports employee satisfaction, legal compliance, and organisational efficiency.