HR Assistance
- Riviere du Rempart
- Negotiable
- Permanent
- Added 26/11/2024
- Closing 26/12/2024
- Service Recrutement
Am Web Solutions, a subsidiary of the CONSTELLATION group (experts in IT and digital transformation), is a web agency specializing in website design, mobile application development..
Corporate Environment:
- A dynamic and fast-growing company.
- A stable and well-established organization, a leader in its field with over 20 years of experience.
- Strong values shared by all employees: respect, agility, and excellence.
Key Benefits to Consider:
Career:
- Competitive salary.
- Opportunities for career growth.
- Performance bonuses.
Well-Being:
- Flexible remote working options.
- Comprehensive health insurance coverage.
- Corporate transportation options.
- Discounted access to a renowned gym.
Key Responsibilities:
We are seeking a proactive and organized HR Assistant to support the HR Manager and contribute to our company’s growth. The ideal candidate will have strong organizational skills, a solid understanding of HR processes and labor laws, and the ambition to excel in a dynamic environment.
This position provides a significant opportunity to contribute to the company's future development. The key responsibilities include, but are not limited to:
Administrative Duties:
- Provide general administrative support to the HR Manager, including employee paperwork and policy management.
- Assist in the creation of training and onboarding materials.
- Process employee data, update company policies, and assist in HR paperwork and coordination.
- Ensure that employee records are accurate and up-to-date.
- Organize and maintain employee files in a structured and accessible manner.
- Assist employees in finding general answers to their questions.
- Attend meetings with the HR Manager and take minutes, draft reports, and prepare agendas for follow-up actions.
- Ensure all job descriptions are current and signed.
- Assist the HR Manager in preparing the employee handbook.
- Escalate significant employee queries or personal matters to the HR Manager.
- Assist management in investigating work-related illnesses, injuries, and accidents.
- Maintain updated information on employee healthcare schemes.
- Keep accurate records of employee leave.
- Manage expatriate employee files and assist with the application process for occupation permits at the EDB.
- Collect and maintain payroll data confidentially.
- Provide daily administrative support to management.
- Organize and follow up on employee birthdays and work anniversaries.
Discipline & Internal Compliance:
- Ensure employees adhere to company rules, regulations, labor laws, procedures, and internal policies.
- Enforce the company’s rules and regulations and maintain discipline among employees.
- Escalate compliance issues to managers and communicate them effectively to staff.
- Establish methods for tracking HR-related regulations and laws affecting daily operations.
- Draft procedures, processes, and policies to enhance compliance within the company.
- Promote smooth and effective communication between all members of the organization across all departments and management levels.
- Support management in handling disciplinary and grievance issues.
- Track employee attendance and punctuality, providing daily reports to management.
- Ensure all employees comply with company policies and procedures.
- Escalate employee questions and issues to the HR Manager.
- Perform any other duties as assigned that are relevant to the role and business needs.
Qualifications
- As a bachelor degree holder in Human Resources Management or a related field, you have at least 2 years of work experience as an HR Assistant or in a similar role.
- You have strong knowledge of labor legislation and understanding of disciplinary procedures.
- On a technical dimension, you are proficiency in Sicorax, Microsoft Office, Google Workspace, MS Teams and other relevant software.
- You have excellent interpersonal, time management, organizational, and multitasking skills.
- You have strong verbal and written communication skills in both English and French.
- You excel at working independently under pressure, are proactive, punctual, and reliable, and maintain high standards of grooming and personal hygiene.
- Possession of a valid driving license is an advantage.
If you are a dynamic HR professional, we want to hear from you. Join our team and help us shape the future of our organization.
As people are our greatest asset, AM WEB SOLUTIONS offers a transparent recruitment process:
- A virtual interview with the head of talent acquisition.
- An in-person interview with the HR Manager | HR Officer.
- A virtual meeting with the agency’s CEO.
