Global Employment Assistant (2427-GEA)

Our client, provides manning services, recruitment and placement of qualified and certified seafarers on behalf of Ship owners and to provide professional onshore HR support services, is seeking to recruit for the post of Global Employment Assistant.

The incumbent will ensure administrative, organizational and logistic support to the company and support the HR processes.

Responsibilities:

• Assist in the recruitment process and update application database as per type of job.
• Prepare job adverts and coordinate recruitment requests.
• Organize logistics (Visa, travels and follow up until destination is reached) with due care to costs optimization.
• Contribute to the employment contracts and amendments preparation in accordance with the country law and regulations and to the registration.
• Contribute to the preparation of monthly payroll.
• Support and follow up of HR processes (Appraisal, Talent, Competences, etc.), including any other cognate duties assigned from time to time.
• Manage internal and external contacts and communications (postal mail, parcels, receive, filter phone calls, welcome visitors).
• Ensure proper check of invoices related to (Visa, travel, insurance and other social benefits contributions).
• Support Global Employment lead and coordinator for all reportings.
• Be available after office hours to ensure follow up of logistics and urgent queries or assistance.
• Manage population as and when required.

Profile:

• Hold as minimum Bachelor’s degree in Human Resources Management or Business Administration or Management.
• Have experience in HR function or any other administrative field.
• Have good listening and communication skills.
• Have an excellent knowledge of MS Office/ Excel skills.
• A good command of French and English is essential.
• Sound organisation skills and rigorous with a professional approach at all times.
• Ability to work on multiple projects at the same time, prioritize matters and meet deadlines.
• Willing to work independently and be comfortable working in a multi-cultural environment.