Executive Secretary (to the CEO)

We have a key opportunity for an Executive Secretary (to the CEO) to join our Team. The latter will provide essential support to our CEO and play a crucial role in organising and maintaining the CEO’s schedule.

Executive Secretary (to the CEO)

Rey & Lenferna Ltd is a recognised institution in Mechanical, Electrical and Plumbing (MEP) projects and presently holds over 50 exclusive brand representations. The company’s engagement is to provide customised and innovative integrated solutions to its clients, with a focus on customer service.

Rey & Lenferna Ltd is specialised in Residential, Commercial, Industrial, Project & Services (MEP), Automotive and Textile Services.  Our DNA is reflected in the way we do business, always acting legally and honestly with respect both for our own people and those we do business with.

Job Profile

We have a key opportunity for an Executive Secretary (to the CEO) to join our Team. The latter will provide essential support to our CEO and play a crucial role in organising and maintaining the CEO’s schedule. He/She will ensure the overall efficiency of the organisation through timely and effective administrative assistance provided to the CEO.

Role & Responsibilities

• Arrange and coordinate meetings and events, prepare agendas, and perform minute taking, typing, classification and retrieval of records and documents.
• Act as a point of contact between the CEO and the internal/external stakeholders.
• Provide support in the development and implementation of strategic plans.
• Prepare and review documents, reports, and presentations for accuracy and completeness.
• Conduct research and prepare presentations/reports as assigned.
• Track the progress of projects and report updates to the CEO.
• Maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements for business activities.

Qualifications & Experience

• A Bachelor’s degree in Business Administration or any other equivalent qualification.
• At least 5 years’ experience in a similar position.

Knowledge, Skills & Attitude

• Good understanding of document management systems and electronic filing.
• Familiarity with scheduling techniques and travel arrangements.
• Proper telephone communication etiquette.
• Very good verbal and written communication in both English and French.
• Proficient with Microsoft Office Suite or related software.
• Strong work ethics and ability to handle confidential information with integrity.
• Very good organisational and time management skills.
• Attention to detail.

Location: Bell Village, Port Louis

Management reserves the right to call only the best candidates for an interview. If you have not received any communication after the deadline, feel free to call us for any query.