Executive Assistant to the RCIC

We are looking for an Executive Assistant to manage our Port Louis Office and assist the Regulated Canadian Immigration Consultant (RCIC) in his functions.

+ Essential Job Functions

• Maintain effective communication with stakeholders in office and via phone and email.
• Arrange, coordinate and conduct seminars and conferences.
• Maintain organized and up-to-date electronic filing systems.
• Build solid client relationships by taking ownership of and showing initiative with all administrative tasks assigned to this role.
• Schedule client meetings, consultations, and maintain RCIC’s calendars.
• Establish and document office procedures and task lists.
• Collect and proofread documents and correspondence to ensure compliance with legal procedures.
• Ad-hoc tasks as per RCIC’s request.

+ Education and Experience

• Minimum requirement would be a graduate.
• At least two years working experience in similar role.
• Excellent communication skills.
• Comfortable with Microsoft Office Tools.

+ Compensation and Benefits

• Competitive salary package.
• Flexible work arrangements.

+ Working Conditions

• Hours of work: 10am to 4pm in Port Louis once and additional 2 hours flexible remote work Monday to Saturday.
• Overtime expectations: Overtime is expected as and when required, mostly remote.
• Work environment: Open concept office set up with laptop and phone to be carried home.
• Travel requirements: Events around Mauritius and daily in office presence
• On-call responsibilities: On-call Sundays if required
• Special conditions or requirements: Ability to work on weekends and being flexible with working hours

+ Workplace Policies and Agreements

• Workplace policies such as confidentiality agreements, non-disclosure agreements, or conflict of interest policies may apply.
• Training will be provided to ensure compliance with these policies or agreements
• Employee would not be able to engage in any other practice or work activities, unless approved by the directors

+ Evaluation and Review

• Probation period and permanent hiring
• Performance evaluated annually