Executive Assistant to the Chief Executive Officer (CEO)

Proactive Talent Solutions

Our client is looking for a dynamic and motivated Executive Assistant to the Chief Executive Officer (CEO).  

Job Purpose:

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer (CEO) and assist in managing the CEO's schedule and communications. The Executive Assistant will also handle basic HR and Sales administrative duties as required.

Key Responsibilities:

1. Executive Support:

• Manage and maintain the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications on behalf of the CEO, including phone calls, emails, and other correspondence.
• Prepare reports, presentations, and other documents as requested by the CEO.
• Coordinate with other team members and departments to ensure the CEO's priorities are met.

2. HR and Sales Administrative Support:

• Assist in the recruitment process by posting job openings, scheduling interviews, and coordinating with candidates.
• Maintain employee records and HR databases.
• Assist in the onboarding process for new employees.
• Coordinate training sessions and other HR-related events.
• Assist in the preparation of HR-related documents, such as employment contracts and HR policies.
• Assist with sales report preparation and analysis
• Assist with special projects and events as needed

3. Office Management and direct support to the CEO:

• Maintain office supplies and equipment.
• Assist in the organization and coordination of office events and meetings.
• Handle basic office administrative tasks, such as filing, copying, and data entry.
• Attend meetings and take accurate minutes
• Provide general administrative and support on personal matters to the CEO

Candidate profile:

• Tertiary Education.
• Proven experience as Executive Assistant or similar role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office suite.
• Knowledge of basic HR principles and practices constitute an advantage.