Events Coordinator

The post contributes to the success of the venue, the achievement of business and service targeted, by delivering the highest possible standards of services and customer care.

Responsibilities

• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit reports
• Quotes other client's requirements. Conference/Events/Banquets/EOY)
• Ensure & monitor the daily/ monthly visit chart
• Follow up & planning for the HR Events Calendar
• Weekly sales calls & follow up quotes sent to client
• Close monitoring of Events Calender (weekly)

Requirements and skills

• Proven experience as event coordinator
• A proven track record of organizing successful events
• Proficient in MS Office
• Excellent vendor management skills
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
• Degree in hospitality management, public relations or relevant field is preferred