Bookkeeper - Debtors and Creditors Control

Our client based in Grand Baie is looking for a Accounts Payable and Accounts Receivable Officer with at least 5 years experience in a similar role.

Our client based in Grand Baie is an international trading house with over 52 years’ experience specializing in the export of FMCG's, fruit and vegetables, meat, wines and building materials to over 55 countries throughout the world is looking for an energetic, self-motivated and well spoken (English and French) Accounts Payable and Receivable Officer.

Key Responsibilities (Creditors):

1.Creditor’s reconciliations:

• Reconcile statements to remittance advices and show reconciling items outstanding on account.
• Clear reconciling items from reconciliations promptly. This will entail requesting credit to be passed on outstanding claims and resolving queries on accounts. This responsibility is of crucial importance to the maintenance of accurate accounts and the avoidance of loss through claims being unattended to etc.
• Ensure that all available settlement discounts are taken when payments are prepared and that the correct journals are done.
• Ensure all account allocations are correct and any mis postings are correctly processed.
• Ensure that payments are made to suppliers timeously per the terms arranged with them.
• Handling of all foreign payments for purchases and preparing of drafts and telegraphic transfers.
• Pick up all foreign payments in the cash book and show contra entries to clear invoices against payments.
• Ensure that monthly and year-end accounting timetables are adhered to.

 2.Payment for non-trade purchases:

• Monitor payment of all monthly accounts by due date.
• Monitor posting, depositing and sending of cheques by hand.
• Ensuring that general ledger allocations are correct.

 3.    Journals:

• Writing and entering journals to contra Credit Notes and Credit Note Requests.
• Corrections for any postings which have been incorrectly processed.

 4.   Payments:

• The main responsibility here is to ensure that payments are made timeously to suppliers per the terms arranged with them.
•  Arrange for any letter of authority (assignment of proceeds) through MCB in favour of suppliers if necessary, as per company policy.
• Arrange for freight payments to be paid in US$ where applicable and then to follow up by obtaining Bills of Lading from Export Co-Ordinators and send this together with the payment instruction to MCB.

 5.     Queries:

• Sending documentation at suppliers request.
• Liaising with suppliers over queries.

 6.     Credit Applications:

• Prepare credit applications for approval by the Financial Director

Key Responsibilities (Debtors)