Associate Executive - Centralized Payment

The work of the Associate will be reviewed by the Associate Manager and/or the Manager depending on whether 6-eyes review or 4-eyes review is required.

All work delivered need to be accurate, well-presented and meet quality standards.

Tasks:

• Receive following request for payment from Client Service team:

            - Intra Group/company transfers and refunds;

            - Core and Non-Core Recurring fees such as Audit, legal, Administration amongst others

             - 3rd party payments such as repayment of Professional fees to third parties,  loans and interests amongst others;

• Ensure supporting documents are annexed to the request and request for world checks,
• Process payment instructions and checklist, check bank balance, check whether payment involve sanction countries, in the affirmative to seek necessary approval and submit to Associate Manager and/or Manager for approval, follow up for authorized signatures.
• Send instruction to bank, follow up until payment is completed and send email confirmation together with SWIFT if required to Associate Manager and/or Manager.
• Provide assistance to Associate Manager/Manager on any inspection received from the Regulator.
• Perform other Secretarial related routine tasks including but not limited to securing signatures of relevant signatories on documents, assisting the Associate Manager/Manager in special assignments & projects.
• Update the relevant systems (5Series) & reports where applicable.
• Update time sheets as required under the IQ EQ’s internal policies.
• Update planning information (BiLLy) and submit to Associate Manager / Manager.
• Flag client/service issues to Associate Manager / Manager before they become a complaint.
• Ensure that all documentation/company’s records are duly scanned and saved on the document management software (“EazzyFiling”) and maintain on the Client’s File.  Company’s physical files/documents are to be maintained in proper order in compacter/safe/filing cabinets.
• Ensure protection of information assets of IQ-EQ MU and to abide by the ISMS in place at IQ-EQ MU.

Education / professional qualifications

• Degree holder or partly qualified ICSA or ACCA

Background experience

• 1 – 2 years’ experience
• Experience in a similar role would be an advantage

Computer / program knowledge

• Competent at the basic level of MS Office Word and Excel

Languages

• Fluent in English and French                                     

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.