Administrative Coordinator

We are seeking a skilled and organized Administrative Coordinator to manage and support the day-to-day operations of our office.

We are seeking a skilled and organized Administrative Coordinator to manage and support the day-to-
day operations of our office. The ideal candidate will have excellent multitasking abilities, strong communication skills, and the capacity to coordinate multiple administrative functions to ensure smooth
operations.

Key Responsibilities

Office Coordination: 

Oversee daily office operations, including managing office supplies,
equipment, coordinate for the server, HR database, Odoo software. Ensure that the office
environment is efficient and well-maintained.

Administrative Support: 

Provide comprehensive administrative support to various departments,
including scheduling meetings, managing calendars, insurance and coordinating travel
arrangements of corporate.

HR Support : 

Onboarding of the consultant, ensure the compliance of HR files. Support the
recruitment session.

Communication: 

Serve as the primary point of contact for internal and external communications,
including responding to emails, phone calls, and inquiries. Coordinate communication between
different departments.

Event Planning: 

Organize and coordinate company events, meetings, teams meeting and
conferences. Handle logistics such as booking venues, arranging catering, and preparing
materials.

Documentation: Prepare and manage important documents, including reports, presentations,
and employment contracts. Maintain accurate and organized records, both electronic and paper-
based.

Project Management:

 Assist in the planning and execution of projects by coordinating tasks,
tracking progress, and ensuring deadlines are met. Provide support to project teams as needed.

Budget and Finance: 

Assist with budget preparation and financial reporting. Track expenses,
process invoices, and manage reimbursements.

HR Support: 

Assist with human resources tasks such as onboarding new employees, managing
employee records, and coordinating training sessions.

Qualifications

Education:

Bachelor’s degree, Office Management, or a related field is preferred.

Fluent in English written and spoken.

Experience:

Minimum of 2 years of experience in an administrative or coordination role,
preferably in a similar environment.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Detail-oriented with a high degree of accuracy
• Ability to manage multiple tasks and prioritize effectively
• Experience with project management tools and software is a plus
• Knowledge of basic accounting and budgeting principles

Working Conditions

Workplace: 

Office environment; may require occasional overtime.

Working hours: 

10:00 AM to 07:00 PM & 11:00 AM to 08:00 PM.

Place of work: Grand Bay

Transportation: Candidate should possess his own personal vehicle and preferably reside in the north region.