Administration and Accounting Back Office Assistant

BAVARIAN PACKAGING SOLUTION LTD, an International Company involved as a Solution Provider in the field of Industrial Food Processing and Packaging, is seeking to recruit a dynamic and self-motivated Administration and Accounting Back Office Assistant.

Reporting to the Managing Director, the Administration and Accounting Back Office Assistant will generally be responsible for the following:

a)      AFTER SALES CLUSTER:

1. Manage and ensure follow up of orders between clients and suppliers, which will include a good “know how” of different models used by the various clusters of Multivac Export AG.
2. Assist the field service technicians in all their administrative and commercial tasks including:
   1. Quote preparation
   2. Casting
   3. Spare parts sales
   4. Inventory
   5. Reporting
3. Assist the back-office planning/scheduling and reporting whilst ensuring that deadlines are met with regards to interventions and maintenance contracts.
4. Follow up on debtors and ensure timely collection of overdue invoices.
5. Follow up with suppliers - relationship building, ordering, sourcing of new prospects, evaluation of new prospects.
6. Follow up with clients - ensure good relationship is maintained and that deadlines are met by the field service team. Ensure proper planning before interventions are carried out as well as proper follow up following interventions.
7. Reporting - ensure that reports and templates are prepared on time for submission to management and subsequently constantly monitored. Good reporting will be a key to smooth application of our strategy.
8. Work with available MULTIVAC IT tools in order to ensure that tasks are carried out as expected - This will include MUWO Webshop tool for ordering of spare parts.
9. Follow up with freight forwarders.
10. Report to management as and when required.
11. Ad hoc tasks.

b)     ACCOUNTING CLUSTER:

1. Assist the financial controller with month end and year end reports.
2. Assist with the auditing queries and be in contact with internal and external auditors.
3. Work with our accounting tools for reporting and invoicing tasks on PASTEL, Cognos and TIS.
4. Filing.
5. Prepare invoices and any other administrative related documents to be validated by management.
6. Prepare payments to be validated by management.
7. Journals and working with our external accountant.
8. Prepare casting for stock
9. Manage petty cash.
10. Stock taking and follow up/spare parts
11. Ad hoc tasks.

QUALIFICATIONS AND WORK EXPERIENCE:

-          HSC Level and at least 5 years’ experience in a similar position

TERMS AND CONDITIONS:

• Office hours – Monday to Friday from 8.30 to 17.00.
• Employees may be required to work odd hours.
• You will integrate a small but dynamic team whereby self-motivation and dedication are key to success.

BENEFITS AND ADVANTAGES:

• Salary conditions will be discussed during job interview.
• Transport allowance.
• Medical and catastrophe plan.
• Pension plan.
• Opening to a world-renowned group with 90 daughter companies worldwide, with more than 7.500 employees and coverage in more than 148 countries.

Detailed curriculum vitae with supporting documents can be mailed to address mentioned in employer profile, or sent by post/or dropped at our Main Office by the 5^th July 2024 at the following address: Sayed Hossen Road, Solferino Socota Phoenicia, Phoenix Mauritius.