Accounts and Admin Clerk

Accounts and Admin Clerk

Duties and Responsibilities

Accounting:

• Inputting and follow up of all the Company’s expenses paid by cash, cheques and credit
• Preparing and Maintaining Fixed Assets Register.
• Preparation of bank reconciliations.
• Reconcile and follow up for trade and other payables.
• Reconcile and follow up for trade and other receivables.
• Prepare yearly financial statements in agreement with accounting records and returns.
• Preparation of Management A/c as and when required from accounting software.
• Stock control follow-up.
• Prepare and submit monthly / quarterly / annual returns to authorities.
• Bookkeeping / records imputing on QuickBooks accounting software.
• Prepare and regularly update costing for pricing purposes.
• Compile data and prepare other types of report upon requested

Administrative duties:

• Attend to calls/courier and provide general information
• Perform filing and general administrative tasks
• Keep records of documents, correspondence
• Ensure that everything in the office is organized and in its right place
• Ensure all filling is done and is place in a proper manner
• Prepare and send quotation / sales invoices after management approval.
• Ensure ‘Form for New Employee’ is filled and send to Management for selection and interviews
• Ensure new staffs provide all the required documents such as (copy of ID, Academic Results, copy of Bank Account Number, Recommendation Letter from previous Employer and Moral Certificate)
• Maintain HR files and databases
• Prepare and submit monthly/quarterly / annual payroll taxes and contributions returns to authorities
• Compile data (attendance / travelling etc) for preparation of payroll.
• Ensure staff fill in Employee Declaration form (EDF) when joining company and existing staff also have a copy submitted to the Employer.
• Keeping and updating employment contract file
• Follow up with conditions agreed for public holiday work according to sign Job contract of staff or according to Employment Right Act
• Track and follow up for staff sick/local leaves.

Qualifications and Competencies

• Possessing at least a higher school certificate.
• Possessing a valid character certificate.
• Possessing a motor car driver’s license will be an advantage.
• Experience in a similar job will be an advantage.
• Residing in the vicinity of Pamplemousses
• Adaptative approach to work
• Problem solving skills
• Analytical skills (Cost and Profit analysis)
• Punctual and regular at work.
• Computer literate and good practical knowledge in Microsoft office tools (Excel / Word).
• Good practical knowledge of QuickBooks accounting software.