Accounts Officer

We are seeking a hands-on and detail-driven Accounts Officer to lead and manage the full cycle of Accounts Payable (AP) and Accounts Receivable (AR) operations. The ideal candidate should have at least 3 years of practical accounting experience, completed ACCA Level 1.

Accounts Payable (AP) Management

• Receive, verify, and process supplier invoices and ensure timely payment execution (via cheque, bank transfer, or online platforms).
• Monitor credit terms, set up payment plans when needed, and prepare weekly/monthly payment schedules for approval.
• Perform 3-way matching (invoice, purchase order, and delivery note).
• Liaise with suppliers, the procurement team, and storekeepers to resolve invoice and delivery discrepancies.
• Reconcile supplier statements and maintain an up-to-date creditors ledger.

 Accounts Receivable (AR) Oversight

• Prepare and issue accurate invoices to customers on a timely basis.
• Monitor and follow up on outstanding payments by coordinating with the sales team.
• Generate customer statements, track aging reports, and maintain proper documentation of colletc.ions and payment commitments.
• Conduct payment reminders, colletc.ion calls/emails, and escalate overdue accounts where necessary.
• Ensure proper posting in the AR ledger and reconcile balances with the general ledger.

 Payments & Cash Flow Coordination

• Maintain daily cash movement reports, bank balances, and prepare cash flow forecasts.
• Ensure all due payables are funded on time and that receivables are collected within terms.
• Prepare and manage bank reconciliations monthly.
• Monitor advance payments, deposit accounts, and ensure correct accounting treatment.

Reporting, Compliance & Controls

• Assist the Finance Manager in preparing monthly reports, including AP/AR summaries, aging reports, and reconciliations.
• Assist in monthly closing, ensure all entries are complete and accurate before submission.
• Ensure correct VAT classifications are applied and support in VAT reconciliation and filing.
• Maintain proper documentation for audit readiness and provide required support during internal/external audits.

 Team Coordination & Task Ownership

• Lead by example and oversee junior accounting staff or provide training and guidance when required.
• Delegate clerical or data entry tasks to junior staff and review their work for accuracy.
• Establish internal procedures for AP/AR handling and ensure policies are followed.
• Ensure deadlines are met and tasks are executed with a high level of accuracy and professionalism.
• Continuously propose and implement process improvements to streamline financial operations.

  Cross-Departmental Liaison

• Liaise with the Sales department to verify client accounts and delivery-based invoicing.
• Coordinate with the Procurement and Store team to ensure correct matching of purchase orders and goods received.
• Work with the HR (when needed) for reimbursements and related accounting entries.
• Coordinate with the customs and logistics team when dealing with supplier payments related to imports and shipping.