Accounts Officer

The job incumbent shall work in close collaboration with the CFO regarding all finance and accounting activities for the group. The key objective is to assist the CFO to oversee and manage the transactional finance activities including internal controls.

Responsibilities and essential job functions include but are not limited to the following:

Accounting

• Ensure all accounting has been done correctly and timely.

• Maintain proper set of accounting documents and records.
• Revaluation of bank accounts & ensure monthly Bank Reconciliation is performed accurately.
• Function in accordance with established standards, procedures and applicable laws.
• Preparing Monthly Management Accounts.

 Trade finance, Working Capital & Loans

• Liaise with Procurement department at the time of placing orders with LC terms.
• Prepare and submit LCs applications to banks after properly verifying the details and having them in line with supplier/customer requirements and after approval by management.
• Liaise with banks for application and issuance of LCs, approval of Import loans, etc.
• Liaise with Sales department at the time of signing sales orders where LCs are a requirement or where Export LCs are to be received.
• To ensure the trade documents are in favor of the company to the extent possible.
• To work towards further developing the application and update process and move towards making it online.
• Work with procurement team to ensure we have maximum credits from suppliers and align with the accountant to find the right balance of working capital by understanding the mechanics of how Accounts Receivable also impact the working capital.

 Payments Management

• Making sure to receive all supporting documents and complete clearance of all payments to be issued (invoices, agreements, advices, BLs, etc.).
• Flag and clarify any unusual or questionable invoice items or prices.
• Set invoices up for payment.
• Enter and upload invoices into system.
• Review transfers and payments (cheques, TTs, Import loans, electronic transfers, etc) and ensure in compliance with financial policies and procedures.
• Reconcile accounts payable transactions.
• Prepare analysis of accounts and raise concerns when necessary.

 Process Improvement & Controls

• Consistently upgrade Accounts Payable and related processes (such as Trade Finance) Standard Operating Procedures (SOPs) for the entity to ensure they are in line with best practices and suitable for HV International business model
• Develop and document business processes and accounting policies to maintain and strengthen internal controls on the Payable side.
• ·       Assist in ensuring proper control environment is maintained including risk assessment (e.g., Fraud Vulnerability Assessments, Stock ageing, aged POs, etc.) in the Accounts Payable processes.

 Others

• Review the petty cash, conduct surprise cash counts and ensure proper approvals and recordings are in place.
• Ensure proper filing of all finance documents.
• Assist in reconciliations and internal controls
• Assist the Accountants in other ad-hoc tasks such as statutory filing, budget and variance analysis to ensure business continuity.
• Handle supplier relationship.

Candidate Profile (Ideal):

Qualification         : Minimum ACCA Level 1 and/or Equivalent.

 Experience            : Minimum 4 years (experience in International Trading may be an advantage).

 Generic Competencies:

• High degree of professional ethics and integrity.
• Self-starter, sound judgement and ability to analyze situations and information.
• Good communication skills.
• Ability to work in a team and manage multiple situations simultaneously.
• Ability to prioritize and be hands-on.

Technical Competencies:

• Basic Technical Accounting knowledge.
• Proficiency in Microsoft Word, Excel and Power Point.
• Well versed with Accounting Package – Preferably SAGE Pastel.