Accounts Officer

The Accounts Officer will perform accounting, bookkeeping and reporting in the accounting and admin department and ensure proper bookkeeping and processing of entries and will maintain proper accounting records.

Responsibilities:

Bookkeeping & Reporting:

• Prepare and book regular invoices for customers and intercompany related transactions
• Follow up, record recurring billings and follow up for payment
• Receive suppliers’ invoices, verify, seek approval, process and remit payments on due dates
• Prepare and organize bank deposits
• Follow up and ensure monthly recurring transactions are properly booked
• Ongoing daily bookkeeping and update of records in the system
• Ensure intercompany transactions are properly booked and reconciled on an ongoing basis
• Manage petty cash and posting journals
• Timely bookkeeping of direct bank entries (eg bank charges, standing orders, direct debits etc.)
• Process payroll related entries and timely payments and return to authorities
• Perform bank reconciliations on a weekly basis
• Closely monitor and account for prepayments and accruals
• Maintain proper fixed assets register and asset identification and tracking
• Carry out month end controls, ensure proper booking of all entries, accruals, prepayments, provisions, depreciations and run monthly closure of accounts;
• Prepare monthly and periodic management accounts with comparison to budget within set deadlines explaining variances, relevant schedules and cash flow forecasts
• Monthly reconciliations of sub modules to GL control accounts (eg debtors, creditors, bank)
• Follow up and chase debtors for non-payment or delay in payment
• Prepare and submit accurate and timely VAT control and returns; TDS and APS returns
• Maintain monthly reconciliation of VAT control accounts
• Maintain on-going TDS schedule; raise yearly certificates; and submit timely annual returns
• Maintain proper debtors and creditors accounts and carry out monthly ageing analyses;
• Ensure proper filing system is maintained (hard and soft) for all accounting records and perform other administrative tasks
• Preparation of quarterly accounts for all the group companies with comparison with budget and explanations of variances and including the quarter end figures and the year to date figures.  Accounts to include the balance sheet, the profit and loss and the cash flow statement for presentation to the Board
• Timely preparation of the annual financial statements and schedules in line with IFRS and IAS accounts for audit
• Liaise with external auditors and respond in a timely and efficient manner auditors’ queries
• Participate in the design, implementation and maintenance of internal controls of financial policies, processes and procedures
• Monitor and ensure intercompany accounts within the group are properly booked and reconciled on a monthly basis
• Comply with and ensure that the legal and regulatory compliance regarding all financial functions is met.

Budgeting and forecasting

• Assist in preparing the company’s periodic budgets, forecasts &cash flows in line with established guidelines and deadlines.

 Education and Qualifications

• ACCA Level 2 (nearly completed or completed)
• Well versed in accounting software and Microsoft office

 Relevant Experience

• Minimum 4-5 years’ experience in auditing or accounting with sound knowledge of IFRS and IAS
• Experience in the real estate sector will be an advantage
• Knowledge of projects and project accounting is desirable

 Skills and Competencies

• Fluent in English and French
• Organisation and planning skills
• Problem solving and analytical mind
• Attention to details
• Methodological approach
• Process and procedure bound
• Ability to work under pressure and meet constant deadlines
• Excellent communication skills
• Dynamic and high team spirit