Administrative Secretary (2514-ASEC)

Our client, a well-established company in the agricultural sector based in the southern part of the island, is seeking to recruit a skilled and dedicated Administrative Secretary.

This role is pivotal in ensuring the smooth and efficient operation of the executive office, providing comprehensive support to the CEO and contributing to the overall productivity of the organization.

Responsibilities:

• Coordinate and schedule meetings, appointments, and events to ensure the CEO's time is effectively utilized.
• Welcome and direct visitors, clients, and suppliers in a professional and courteous manner.
• Answer incoming phone calls and transfer calls to the appropriate recipients.
• Manage, draft responses, and handle correspondence.
• Screen and direct phone calls, take messages, and address inquiries.
• Prepare agendas, documents, and presentations for meetings, and take minutes if required.
• Arrange flights, accommodations, and transportation for business trips.
• Organize and maintain files, records, and documents.
• Assist in the preparation of reports, presentations, and other documents.
• Manage office supplies and ensure that the CEO's office is well-stocked and organized.
• Manage basic tasks such as processing invoices, managing expense reports, and tracking budgets.
• Manage all matters with the utmost discretion and professionalism.
• Ensure that confidential information is securely stored and only shared with authorized individuals.
• Monitor office supply inventory and communicate with the designated person for replenishment.
• Provide administrative support to staff for tasks such as photocopying, filing, and data entry.
• Report any maintenance issues to appropriate personnel and help coordinate repairs.

Profile:

• Minimum School Certificate.
• Certificate / Diploma in Secretarial Studies.
• Good knowledge of Microsoft Office.
• Excellent communications skills.
• Team player.