Our client in the cybersecurity sector is seeking to recruit an Administration Officer who will report to the Head of Operations / COO.

The incumbent will be reponsible for managing office operations, coordinating administrative tasks, and providing support to ensure the smooth functioning of the organization.

Responsibilities:

• Responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations.
• Responsible to ensure that all administrative policies, standards and procedures are adhered to for the smooth running of the company.
• Oversee the upkeep of the office, arrange necessary repairs, and ensure a well-stocked inventory of office supplies.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage office supplies and inventory, ensuring timely ordering and restocking.
• Serve as the Personal Assistant to the COO & General Manager, managing schedules, correspondence, and any other support tasks required.
• Assist in the preparation of reports, presentations, and other documents as required.
• Provide support in scheduling appointments, meetings, and travel arrangements for staff and management.
• Organize the office layout and manage the ordering of stationery and equipment, coordinating with the maintenance department as needed.
• Manage the office G&A budget, ensuring accurate and timely reporting.
• Assist in budget preparation.
• Process invoices and purchase orders as needed.
• Chase of debtors.
• Work with HR to update and maintain office policies as necessary, establishing and implementing office procedures and practices.
• Maintain organized filing systems for important documents, records, and correspondence.
• Ensure confidentiality and security of sensitive information.
• Collaborate with various departments to ensure effective communication and workflow.
• Provide general support to visitors, making them feel welcome and assisting with their needs.
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Serve as the primary point of contact for internal and external communications.
• Collaborate with various departments to ensure effective communication and workflow.

Profile:

• An undergraduate degree preferably in management or equivalent.
• A minimum of 5 years’ experience in a similar position.
• Good organizational Skills and communication Skills.
• Attention to Detail.
• Time Management and Problem-Solving Skills.
• Technical Proficiency.
• Teamwork and Collaboration.
• Customer Service Orientation.
• Adaptability and Flexibility.
• Confidentiality.