Senior Administrator (Fund)
Our client company is in the offshore sector looking to recruit a Senior Administrator (Fund) to join their team. The company provides a range of services from long-term strategic planning and investments to day-to-day advice and administration to over 250 families of substantial wealth. The Group employs over 500 people in 11 offices across 8 geographies.
WORKING RELATIONSHIPS
This role will involve close and regular interaction with Relationship Directors / Managers, Accountants within the Family Office department and the other departments.
MAIN DUTIES INCLUDE
- Assisting with the incorporation/set up of new companies and with Fund structures
- Dealing with regulators in the course of the incorporation or re-domiciliation process
- Assist internal stakeholders on ad-hoc client requests and group project as they arise
- Contribute to continuous improvement of processes and procedures
- Prepare and arrange signature of all documents required for the transfer of the administration of entities between different offices, liaise with all relevant departments in respect of such transfers
- Administration of own portfolio of entities where necessary. Such administration to include:
- Termination/ strike off/ liquidation of fund structure, companies and foundations in any jurisdiction
- Assist with transfers in/out of entities from/to other administrators
- Drafting of: Documentation / Resolutions / Loan Agreements / Powers of Attorney / Facility Documentation / Property transaction documents / Letters to third parties
- Assisting in client meeting preparations and assistance on general matters arising
- Respond to requests for execution of transactions or provision of information and clarification
- Respond to requests from Accounting and Compliance departments for information and clarification about accounts or related administrative issues
- Periodic reviews of companies are prepared to ensure proper governance
- Ensure that internal company data base system contains accurate and up to date client information
- Provide general administrative support and assistance
- providing absence cover
- Assist Team Leader and Managers on ad-hoc client requests
- Provide assistance to the Team Leader in case of holiday and sickness
- Any other ad-hoc duties that may be required from time to time
QUALIFICATIONS AND EXPERIENCE
- Has an equivalent degree / professional qualification like ICSA (Institute of Chartered Secretaries and Administrations)
- Has a minimum of 5 years practical experience in the offshore financial services industry
SKILLS
- Advanced Word and Microsoft Excel skills
- English at a business level (min. C1)
- A good working knowledge of funds structuring – preferably in the international financial services market
- Solid administration experience built up within similar high net worth clients environment
- Excellent interpersonal and communication skills with the ability and maturity to deal effectively with all levels of staff and management within the Group
- A strong client care / service orientation
COMPETENCIES AND BEHAVIOURS
- Supports and works towards team goals
- Schedule and manage workload effectively
- Communicates in a clear and relevant manner
- Delivers excellent client service
- Delivers work of a high standard, output is accurate and error free
- Takes a proactive approach and works on own initiative where possible