Debtors Controller

We are looking for a talented Debtors Controller to join our team at our Head Office at Mapou.

Overview of the role:

The Debtors Controller will perform all aspects of debtor control (including debtor information, credit control, invoicing, receipting, collections general ledge entries and reporting) and ensure that all invoices are properly done for the smooth running of the department.

Main Responsibilities:        

• Chase payments daily through email and/or phone to ensure receipt.                              
• Bill invoices daily to both international and local TO, verifying the currency billed, the correct amount, and the accuracy of voucher/dossier numbers.                                 
• Address queries by consulting with rate controllers, the Front Office, and Reservations regarding disputes.                                                                                                    
• Allocate payments accurately according to proof documents.                                             
• Clear all receipts allocated by Rogers Hospitality on hotel ledgers promptly.                 
• Reconcile and allocate payments to the appropriate business unit upon receipt of remittance advice.                                                                                             
• Perform reconciliation of all statements of accounts for local and inter-company transactions and submit them by the respective deadlines.                                                  
• Post allowances and charges on a monthly basis, including checking all cancellation and no-show fees.                                                                                                       
• Submit various reports regularly, including payment postings to debtors, commissions, VAT, TDS, etc.                                                                                              
• Forward all received payments to the concerned hotels to minimize debtor account             
• Prepare the necessary documentation for monthly turnover declarations to the insurance company.                                                                                               
• Compile supporting documents for insurance claim submissions.                                    
• Verify proof of payments from TO / Customers before proceeding with the allocation process.                                                                                                 
• Send inquiries via email to request missing documents and their submission (remittances).    
• Assist with the end-of-month closure, preparing multiple reports (Schedule VML, Unallocated, Debtors Translation, ECL, and split ageing).                                                      
• Collaborate with auditors for audit purposes as required.                                                      
• Check TO against the insurance cover list provided by the insurance company to ensure compliance.                                                                                                
• Organize TO by market zone and convert sales into the corresponding currency.              
• Update the insurance website with relevant information for each hotel in the group.  
• Prepare a list of doubtful debts for legal action in case of non-compliance.                    
• Ensure comprehensive insurance coverage for all debtors.                                    
• Monitor foreign funds in the bank account for any discrepancies.