Assistant Administrative Secretary (2402-AAS)

Our client in the distribution sector is seeking to recruit an Assistant Administrative Secretary who will report to the Chief Executive Officer.

Responsibilities:

• Providing a support to the secretaries in the daily logistics & administrative tasks of the department.
• Processing of online orders, verifying stock availability before issuance of invoice and checking for payments.
• Updating the stock of products on the corporate website.
• Creation and modifications of items for coffee shops on the system.
• Processing of event sheets.
• Liaising with coffee shops.
• Preparing statistics and reports for foreign orders.
• Drawing and sending purchase orders for foreign products.
• Querying for forwarders' best quotes.
• Follow-up of foreign orders until arrival.
• Providing updates of weekly recap.
• Preparing weekly planning for store production.
• Processing of local purchase order.
• Processing Warehouse transfers.
• Preparing and providing updates of monthly wastage reports of Illico Coffee Shops.
• Helping and replacing the secretaries in their daily tasks as and when needed.
• Any other duties as and when required.

Profile:

• Holder of an HSC Certificate.
• At least a diploma in related field/secretarial studies.
• Accounting knowledge.
• Good logic, analytical and strong communication skills.
• Conversant with Microsoft office tools and Ms. Excel.
• Confident, self-motivated and bottom line driven.
• Holder of a valid certificate of character.
• Residing preferably within the Plaines Wilhems region.
• Available to start as soon as possible.