Administrative Assistant

The Administrative Assistant will be responsible for the general administrative and Clerical duties of the Head Office and perform duties under the responsibility of the Deputy CEO

Qualifications:

-          At least a Diploma in Administration or Management

-          Information Technology Literate / Good knowledge of MS Office

Experience: A minimum of 3 years of working experience in a similar position

Other Requirements:

• Communicate fluently in both English & French
• Ability to perform efficiently with minimum supervision and within deadline 
• Attention to details
• Very sharp with figures
• Flexible with Working Hours
• Time & Planning Skills
• Confidentiality
• Holds a clean Certificate of Character

Key Responsibilities:

• Fleet Management
• Company Insurance follow-up
• Draft, type, email, copy and scan documents
• Supervise and plan Driver, Office Attendants and Receptionist tasks
• Attend Meetings and take minutes thereof
• Perform clerical and administrative tasks
• Provide support to Management
• Assist in daily office requirements and needs
• Coordinate any required repairs of office equipment
• Ensure confidentiality of both verbal and written information
• Filing of documents
• Act as a compliance officer in terms of legislation and regulations already in force and to be put in place
• Assist the legal advisor in the daily operations: drafting and amending contracts, constitutions, MOU; liaise with the notary/barristers/financial institutions and auditors
• Provide assistance in terms of company secretary