Administrative Assistant (2411-AA)
- Plaine Wilhems
- Negotiable
- Permanent
- Added 19/03/2024
- Closing 18/04/2024
Our client is seeking to recruit an Administrative Assistant who will report to the Branch Manager.
Responsibilities:
- Completes full data entry and management of data into Claimflow and produces typed documentation via dictation and / or editing and formatting of draft documents, within agreed set time frames while maintaining a high level of quality, security and presentation.
- Provides general office clerical and administrative support in areas such as the following:
- Data collation, accurate registration of claims, filing, photocopying, printing of claim presentations and technical documents, monitoring and saving of emails.
- All travel arrangements, via liaison with travel agent.
- Maintain and update diary for adjuster.
- Arrange and facilitate meetings, internally and externally.
- Timeous preparation and submission of Bill Requests and invoices, and timely submission of invoices to Clients, preparation of WIP review and Accounts Receivables.
- Population and submission of Expense Claims.
- Manage own client relationships (at administrative level).
- Co-ordinates workload effectively by successfully prioritising tasks on urgent, important and other classifications.
- Applying rational thought processes to daily tasks.
- Managing adjuster’s timesheet information and completing all work in accordance with the company quality and service level standards.
- Project a professional company image through in-person and telephonic interaction.
Profile:
- Certificate/Diploma in business or equivalent.
- Minimum 3 years' experience in a similar position.
- Self starter, ability to work on their own.
- Knowledge of Microsoft Office (Intermediate Level for Excel, Word and Powerpoint).
- Good telephone protocol.
- Computer literate with the ability to learn new software applications.
- Duties require professional verbal and written communication skills in English, with attention to detail.