Office Secretary

As an Office Manager you’ll have to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.As an

Key Responsibilities:

- Assist in the preparation of meeting agendas and take detailed meeting minutes.

 - Ensure effective communication and follow-up on action items.

 -Ensure office supplies is available.

 - Assist with accounts payable and receivable.

 - Ensuring accurate and timely processing of invoices and payments, resulting in improved financial record-keeping and vendor relationships.

 - Manage Executives' schedules and prioritized appointments.

 - Assist on Human Resources deliverables as and whenever required.

 - Schedule meetings and appointments.

 - Partner with HR to update and maintain office policies as necessary

 - Maintain the office condition and arrange necessary repairs

 - Coordinate with IT department on all office equipment

 - Assist in the on boarding process for new hires

 - Liaise with facility management vendors, including cleaning, catering and security services

Skills & Competencies:

• Excellent organizational skills
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Strong written and verbal communication skills in both English and French
• Excellent time management skills and ability to multi-task and prioritize work
• Strong attention to detail
• Ability to create and maintain filing systems
• Experience in event planning and logistics
• Ability to take detailed meeting minutes
• Proficiency in data research and compilation
• Experience with inventory management
• Ability to implement and improve