Human Resources Officer

HR Officer

• Takes ownership of overall HR operations such as Recruitment & Selection Process, Performance Management, Disciplinary matters as well as management of expatriates.
• Responsible for the full recruitment cycle for local workers and the expatriate workforce;
• Liaises with authorities for obtention of relevant permits;
• Prepares job contracts for new employees (Workers) and trainees / casual workers and follows up on probation reviews;
• Establishes an induction programme for new recruits and seek regular feedback to ensure newcomers are adapting well to their new work environment;
• Assists in drafting HR policies, processes, and procedures, and ensure they are consistently applied across the company
• Drafts, reviews and updates job descriptions as and when required;
• Provides subject matter expertise and operational support and guidance on disciplinary and grievance issues, in line with local legislation and company policies and guidelines;
• Produces timely and accurate reports for HR Metrics, including but not limited to: Overtime, Absences, Employee costs, Employee movement & attrition in an efficient manner thereby allowing Management to take informed decisions and timely actions;
• Coordinates with the Company’s Insurance and Medical Schemes’ Companies and ensure timely and efficient communication between parties;
• Is responsible for occupation permit application (payments / do follow up on the renewal / liaising with Finance Department and Board of Investment/ Ministry of Labour / follow-up on occupation permit/work permit upon termination of contract of employment);
• Liaises and follows up with the Health & Safety Officer for all related matters including cases of injury at work and maintenance of a safe working environment;
• Ensures the Company’s dormitory is equipped, clean and safe and holds all relevant permits;
• Monitors all pay practices and systems for effectiveness and cost containment;
• Assists in establishing a strong performance culture and a performance management system;
• Assists in ensuring a succession plan for key roles and positions;
• Follows up on approved training in favour of the employees in terms of registration and follow up on refund with relevant authorities (prepare G1 and G3)
• Is part of employee welfare committee - welfare activities, canteen, sponsorships etc.

REQUIREMENTS:

• 3-5 years of proven work experience as an HR Generalist, preferably in a manufacturing environment
• Degree Holder in HR, Psychology or equivalent
• Comprehensive knowledge of employment laws and regulation
• Previous experience in dealing with expatriate workers (permits / dormitory management)
• Proficient & broad understanding of HR systems and processes
• High sense of ethics and professionalism
• Strong interpersonal, communication and analytical skills
• Demonstrated ability to work independently as well as in a collaborative team environment.
• Proficient in MS Office (Excel, PowerPoint, Outlook etc)