Administrative Officer

Administrative Officer

Our client is currently seeking to recruit an Administrative Officer to join its dynamic team of professionals. The Administrative Officer will be responsible for providing administrative and clerical services to ensure effective and efficient administrative operations.

Responsibilities:

• To do follow – up on imports.
• Responsible for warranty and non – warranty clearance.
• To request quote from freight forwarder for the import or export of goods.
• To claim for missing products and process insurance.
• To do follow – up for PI.
• Responsible for clearance of goods.
• Process Type approval for ICTA.
• To prepare Purchase Orders.
• To check procurement website.
• To check newspapers for tender.
• Responsible for providing templates for letters.
• To prepare monthly Purchase Orders.
• To manage LCI meeting rooms.
• To manage and maintain proper control over Petty Cash activities.
• To order and send bouquets for mortality and maternity on behalf of the company.
• To ensure that all cheques are despatched and relevant documents are signed by the client or receiver.
• To prepare and issue credit Memo.
• To always perform and maintain proper filing.
• To handle phone calls.
• Responsible for the follow – up of orders.
• To prepare reports on a weekly basis and some to be communicated to all Managers, the COO, and IT Cluster Director.
• To carry out weekly customer surveys.
• To ensure that the Complaint register is updated daily.
• To perform any other related administrative duties as and when requested by the head of department and wherever possible.

Qualifications & Competencies:

• Bachelor’s Degree in Business Administration or any equivalent qualification.
• At least 5 years’ experience in a similar position.
• Excellent IT skills including advanced knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Word, Excel and PowerPoint.
• Ability to assimilate written and verbal communication quickly, draw conclusions and make appropriate responses.