Service Operations Assistant

The United Basalt Products Ltd is seeking to recruit One (1) Service Operations Assistant for its Engineering Department

 Key Responsibilities 

• Input and complete timesheets in an organized and timely manner.
• Record and Filing of Reports, Documents, Purchases, Registers, Jobs Records, etc.
• Record, Update and Maintaining electronic Databases and Spreadsheets
• Tracking of above as and when required
• Maintain and update data in Vipertex and Attendance Reports.
• Prepare Request for Quotations, Purchase Requests and Store Issues
• Process and Tracking/Follow-up of Suppliers/Contractors’ Claims
• Input, track, and follow up on tools, equipment, service vehicle, cranes, and transport utilization as needed.
• Input, follow up on, and track presences/absences and leave requests of operatives, collaborating with HR.
• Coordination of staff and operatives for Health & Safety Matters.
• Prepare reports, generate analytics (e.g., charts), and summarize data as required for decision-making.

Candidate Profile

• Higher School Certificate.
• A Certificate in Administration or Management would be an advantage.
• 2 years’ experience.
• Previous experience in administrative, coordination, or data management roles would be an advantage.
• Proficiency in data entry, database management, and scheduling.
• Excellent communication and interpersonal skills.
• Analytical, Focused, Passionate, Pro-active, Well-Organized and Self-Driven, with a “Can Do” Attitude.
• I.T Skills (Use of ERP, MS Office Package, and any other such I,T Tools)

Management reserves the right to call only the best candidates for interview and not to make any appointment following this advertisement.