About the role

The Administrative Officer at BDO IT Consulting is responsible for supporting the day-to-day operational and administrative activities of the business. This role ensures the accurate processing of timesheets, invoicing, operational reporting, and administrative tasks while providing support to internal teams and clients. The Administrative Officer works closely with Operations, Finance, HR, consultants, and clients to maintain efficient processes and support business operations.

Key Responsibilities

• Validate and process employee and contractor timesheets, ensuring accuracy and timely approvals.
• Prepare and process client invoices based on approved timesheets and contractual agreements.
• Maintain operational records, reports, trackers, and documentation.
• Support the management of operational support requests and ensure timely follow-up and resolution.
• Coordinate with Operations, Finance, HR, consultants, clients, and vendors to support business activities.
• Assist with onboarding administration, resource coordination, and employee documentation.
• Prepare operational reports and provide administrative support to management and project teams.
• Coordinate meetings, schedules, and general office administration activities.
• Ensure compliance with company policies, procedures, and operational standards.
• Contribute to process improvement initiatives to enhance operational efficiency and service delivery.

• Diploma or bachelor's degree in business administration, Operations Management, Accounting, or a related field.
• 2–5 years of experience in an operation, administrative, project support, or office management role.
• Experience with timesheet management, invoicing, billing, or payroll-related processes is preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience working with ERP, HRIS, PSA, or workforce management systems is an advantage.
• Experience in a consulting, professional services, or technology environment is preferred.

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong communication and stakeholder management abilities.
• Ability to manage multiple priorities and meet deadlines.
• Problem-solving mindset with a proactive approach to work.
• Ability to work independently and collaboratively within a team environment.
• Customer-focused mindset with a commitment to operational excellence.

• Competitive salary package
• Medical insurance cover
• Exposure to multiple projects and clients (local and overseas)
• Work-life balance
• Employee Referral Program
• Office holidays in Dec/Jan
• Team building and Welfare activities
• Be part of our growing worldwide BDO family