The United Basalt Products Limited (UBP Ltd) is seeking to recruit an Administrative & Accounts Assistant for its Precast Products Business (PPB). We are looking for a proactive, organised and customer-oriented individual who can provide administrative and accounting support while ensuring the smooth coordination of operations and deliveries.

Key Responsibilities

• Provide administrative support by preparing quotations, maintaining records, and coordinating with the Engineering and Production departments.
• Manage customer enquiries, follow up on orders and payments, and ensure excellent customer service through phone and email communications.
• Coordinate deliveries by preparing delivery documentation, scheduling transport, and ensuring products are delivered according to customer requirements.
• Handle accounting-related tasks, including recording sales and purchases, managing petty cash, monitoring debtors, and ensuring timely invoicing and cash collection.
• Monitor stock levels, place orders for materials, liaise with suppliers, and ensure the availability of resources for production.
• Support operational activities by preparing reports, assisting with payroll and attendance processes when required, participating in budget preparation, and collaborating with internal and external stakeholders to ensure the smooth running of the business.

Candidate Profile

• Higher School Certificate (HSC) with an Accounting background.
• ACCA Level 1 or equivalent qualification will be an advantage.
• 2–3 years of experience in administration, accounting or a similar role. Experience in a similar environment would be beneficial.
• Strong numerical and cash management skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Basic knowledge of technical drawings would be an advantage.
• Excellent customer service and communication skills.
• Strong organisational and multitasking abilities with keen attention to detail.
• Ability to work under pressure, meet deadlines and collaborate effectively within a team.