The Accounts Clerk is responsible for supporting the Finance Department through the accurate processing of financial transactions, maintenance of accounting records, reconciliation of accounts, and administrative support functions. 

The role requires attention to detail, accuracy, and confidentiality to ensure proper financial management and compliance with Company policies and procedures. 

The Accounts Clerk shall contribute to the efficient operation of the Finance Department while ensuring timely and accurate financial processing. 

2. KEY RESPONSIBILITIES 

2.1 Accounts Payable & Receivable 

• Process supplier invoices, credit notes, and payment requests accurately and timely 
• Assist in the preparation and processing of supplier payments 
• Monitor outstanding balances and follow up on receivables where required 
• Maintain accurate records of payable and receivable transactions 

2.2 Financial Record Management 

• Maintain and update accounting records and financial files 
• Ensure all supporting documents are properly filed and maintained 
• Verify financial documentation for completeness and accuracy 
• Assist in maintaining accurate ledgers and accounting records 

2.3 Reconciliation & Reporting 

• Assist in bank, cash, and account reconciliations 
• Identify and report discrepancies to Management 
• Assist in the preparation of financial reports and schedules 
• Ensure accuracy of financial data entered into accounting systems 

2.4 Administrative Support 

• Assist with day-to-day administrative duties within the Finance Department 
• Prepare financial documents and correspondence as required 
• Respond to internal and external queries in a professional manner 
• Provide support during audits and financial reviews 

2.5 Compliance & Confidentiality 

• Adhere to all Company financial policies and procedures 
• Ensure compliance with statutory and regulatory requirements 
• Maintain confidentiality of financial and company information 
• Follow established internal controls and reporting procedures 

• Report any financial irregularities or concerns immediately to Management 
• Maintain accurate records and documentation as required 
• Communicate effectively with internal departments and external stakeholders 

2.7 Ancillary Duties 

• Perform any other duties reasonably related to the role as may be assigned by Management 
• Provide support to other departments when required 
• Assist in Company projects, audits, stock counts, or special assignments 
• Participate in training and development programmes 

3. Key Performance Indicators (KPIs) 

Performance shall be assessed based on, but not limited to: 

• Accuracy of financial records and data entry 
• Timeliness of invoice processing and payments 
• Effectiveness in reconciliation and discrepancy resolution 
• Compliance with Company policies, procedures, and financial controls 
• Accuracy and timeliness of reporting 
• Operational efficiency and teamwork 
• Confidentiality and professionalism in handling financial information 
• Attendance, punctuality, and discipline 
• Demonstration of Vallé's Core Values