The incumbent shall report to the Chief, Service Support and shall be responsible for the effective management of procurement, warehousing, inventory, logistics, employee transport and fleet-related activities of MEL.

The duties and responsibilities include but not limited to:

1. Lead the procurement and logistics functions, including a team reporting to the Procurement and Logistics Manager.
2. Manage and improve procurement, warehousing and logistics procedures, systems, forms, records and workflows in line with MEL requirements and principles of transparency, accountability and value for money
3. Plan, coordinate and monitor procurement activities for goods, works and services, including critical spares, consumables, equipment, maintenance requirements, outsourced services and transport-related needs.
4. Advise and support user departments in defining requirements, specifications, scope of works, terms of reference, evaluation criteria, procurement timelines and required documentation.
5. Oversee quotation exercises, tendering processes, bid evaluations, recommendations for award, purchase orders, letters of award, contracts and related procurement records.
6. Maintain a procurement tracker, monitor procurement lead times, follow up on pending actions, identify bottlenecks and escalate critical or time-sensitive procurements.
7. Manage supplier and contractor relationships, including performance monitoring, contract renewals, warranty issues, claims, disputes, non-conformities and corrective actions.
8. Manage the warehouse and inventory system, including receipt, storage, preservation, issue and distribution of spare parts, consumables, tools and other materials.
9. Ensure proper stock control, including stock records, stock movements, stock counts, reconciliations, reorder levels, critical spares, obsolete stock, and slow-moving items.
10. Manage logistics arrangements, including inbound and outbound shipments, freight forwarding, customs clearance, deliveries, and related documentation.
11. Manage employee transport arrangements and MEL-owned and/or rented vehicles, including allocation, utilisation, servicing, roadworthiness, licensing, insurance, fuel control, logbooks and emergency or standby vehicle arrangements.
12. Lead and supervise the Procurement and Logistics Section, including allocation of duties, staff performance, coaching, discipline, teamwork, and continuous improvement.
13. Prepare regular reports, statistics, dashboards and key performance indicators on procurement, warehousing, inventory, logistics, transport, fleet, supplier performance, risks, and outstanding actions.
14. Ensure that all procurement, warehousing, logistics, transport, and fleet activities are carried out with due regard to safety, security, quality, environmental protection, confidentiality, internal control and proper record keeping.
15. Develop and maintain supplier risk register, contingency plans for critical spares and dual-sourcing strategies.
16. Lead digitalisation of procurement and inventory processes , including ERP optimisation and automation of procurement workflows.
17. Implement sustainable procurement practices such as lifecycle cost, fuel efficiency targets and ensure hazardous materials are handled per regulations.
18. Perform such other duties related to procurement, warehousing, logistics, fleet management, transport coordination and service support as may be assigned by the Chief, Service Support or Management.

 KPIs for this post

Performance for this post will be against the following KPIs as a minimum:

·        Procurement lead time (average days from requisition to delivery)

·        Cost savings / cost avoidance (annual % or currency)

·        Stock accuracy (target e.g., ≥98%)

·        Critical spares availability (target e.g., ≥95% availability)

·        Number of procurement non-compliances (target: zero major non-compliances)

·        Cycle time for tender evaluations (days)

The above are indicative KPIs and are subject to being updated or revised in terms of No of KPIs or targets.