Key Responsibilities

• Coordinate directly with suppliers to follow up sourcing projects initiate by the Hong Kong office.  Typical tasks will be following up and consolidation of proposals from multiple suppliers, samples, production schedules and documentation requirements.
• Monitor supplier performance on deliverables and escalate delays, risks, or quality concerns to the line manager and markets as necessary.
• Ensure suppliers have clear product specifications, including regional specifications and compliance (technical and labelling) and timelines.
• Attend weekly meetings with all key stakeholders to provide clear and concise status on sourcing projects.

• Develop and implement process to track orders from the demand phase, purchase orders, production progress and shipment readiness.
• Maintain up‑to‑date sourcing and order status reports.
• Ensure timely communication of changes, delays, or issues to internal teams across the 3 markets.

• Work with teams across three markets, including merchandising, logistics, finance and quality assurance.
• Travel to supplier locations, trade shows and meetings as required to support sourcing activities.
• Support communication flow to ensure smooth coordination between teams and suppliers.
• Assist with preparing documents and reports needed by stakeholders.

• Maintain accurate records—supplier information, pricing, contracts and samples.
• Prepare weekly and monthly sourcing reports for management.
• Update systems, databases, and tracking tools with accurate, timely information.

• Assist in collecting quotes, comparing prices, and preparing cost analysis summaries.
• Monitor market and supplier capacity updates under the guidance of the line manager.
• Support process improvements aimed at enhancing visibility and efficiency for all stakeholders.

 

Other Requisites

• Diploma or Bachelor’s degree in Supply Chain, Procurement, Business Administration, or related field.
• 3 years of experience in sourcing, procurement, merchandising, or related coordination roles (global experience is an advantage).
• Strong negotiation and communication skills in English and French; Chinese languages are beneficial.
• Proficiency in MS Office (Excel, Outlook, PowerPoint).
• Familiarity with ERP or procurement systems is an advantage.
• Ability to manage tasks across time zones and work independently with remote supervision.
• Willingness and ability to travel as required (locally and/or internationally).
• Organised and detail‑oriented.
• Strong interpersonal and relationship‑management skills.
• Proactive, reliable, and able to multitask effectively.
• Good problem‑solving and follow‑up abilities.
• Comfortable working in a fast‑paced, global environment.
• Flexibility to adapt to changing priorities and work under pressure.