Finance & Administration Officer

Job Summary

We are seeking a proactive, organised, and detail-oriented Finance & Administration Officer to oversee the company’s day-to-day financial, administrative, and human resource operations.

The successful candidate will be responsible for maintaining accurate accounting records, managing payroll and statutory compliance, coordinating administrative functions, supporting HR processes, and providing timely financial and operational reports to management.

This role requires a high level of professionalism, confidentiality, accuracy, and the ability to work independently in a dynamic environment.

Key Responsibilities

Finance & Accounting

• Prepare, analyse, and present monthly financial statements, cash flow forecasts, and variance analyses

• Monitor financial performance against budgets and highlight variances to management

• Maintain accurate accounting records using Sage Pastel

• Record and reconcile accounting transactions, journals, and general ledger entries

• Perform bank reconciliations and monitor daily and monthly cash flow positions

• Prepare payment schedules and ensure timely payments to suppliers and employees

• Monitor accounts receivable and follow up on outstanding payments

• Liaise with banks regarding transfers, cheques, and banking facilities

Payroll & Statutory Compliance

• Process payroll using Payroll Vision Way while ensuring confidentiality and accuracy

• Assist with VAT, PAYE, NPF/NSF, PRGF, and other statutory submissions

• Ensure compliance with Mauritian accounting, tax, and labour regulations

• Maintain proper filing and documentation of financial and payroll records

• Coordinate with external accountants, auditors, and advisors as required

Administration & Office Management

• Oversee the smooth day-to-day administrative operations of the office

• Maintain organised filing systems, contracts, company records, and documentation

• Coordinate office supplies, maintenance, and service providers

• Prepare administrative reports, correspondence, and internal documentation

• Support management with administrative coordination and operational follow-ups

• Ensure company policies and procedures are properly maintained and implemented

Human Resources Support

• Manage employee records, attendance, leave tracking, and HR documentation

• Assist in recruitment activities, including job postings, interview coordination, and onboarding

• Prepare employment contracts, staff letters, and HR-related documents

• Support payroll administration by maintaining accurate employee information

• Coordinate training, staff welfare activities, and performance review follow-ups

• Serve as a point of contact for employee administrative and HR queries

Requirements & Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resources, or a related field

• Minimum 2–4 years’ experience in a similar finance, administration, or HR role

• Good knowledge of accounting principles and administrative procedures

• Hands-on experience with Sage Pastel and Payroll Vision Way

• Strong proficiency in Microsoft Excel and accounting software

• Excellent organisational, multitasking, and communication skills

• High level of accuracy, discretion, and confidentiality

• Ability to work independently and meet deadlines

Preferred Qualifications & Skills

• Experience working within a group of companies

• Familiarity with Mauritian statutory, payroll, and tax requirements

• Strong interpersonal and problem-solving skills

• Ability to manage multiple responsibilities in a fast-paced environment

How to Apply

Interested candidates are invited to submit their CV and supporting documents to [email protected].

Only shortlisted candidates will be contacted.